Rep, Clinical Payments

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Job description

Position: Representative- Clinical Payments| Job ID:
Location: Irvine, CA 92614
Duration: 5 months contract

Analyze and process payments associated with clinical trials, ensure alignment with contractual and trial requirements and manage the lifecycle of the payment.

Key Responsibilities:
* Process moderately complex payments (e.g, invoices, expenses) for clinical and/or medical affairs contractual costs using current processing systems (e.g., COUPA, JDE) and ensure payments are completed
* Archive and/or reconcile payments (e.g., quarterly and miscellaneous payments and related documents) electronically. Send and ensure payment is received by recipients (e.g.,HCP, vendors, clinical sites)
* Load and/or track costs in the designated payment processing system; Track balance spreadsheet and determine 3rd party burn rate for duration of contract term. Notify appropriate management of low contract value on routine contracts. Create spreadsheet and input payment rules for each clinical study
* Analyze moderately complex invoices to compare against contract language
* Generate payment reports as required by management; identify and report routine discrepancies
* Work with stakeholders to code, route, and approve costs
* Set up ACH/payee information in current processing systems
* Other incidental duties
Need local candidates to work onsite - team is working onsite 4 days a week at this time - no flexibility on this

* Experience with clinical payments is required
* Basic to intermediate Excel skills
* Ability to interact professionally with all organizational levels of internal and external partners
* Quick learner
Additional Skills:
* Good computer skills including MS Office Suite, Adobe, and ability to operate general office machinery
* Experience with current processing systems (e.g., COUPA, JDE) preferred
* Good written and verbal communication skills and interpersonal relationship skills
* Ability to manage confidential information with discretion
* Substantial knowledge and understanding of client's policies, procedures, and guidelines relevant to payments (e.g. Payment processes, HCP reporting, Fair Market Value)
* Substantial knowledge of clinical terminology and healthcare compliance and regulations (e.g. Sunshine Act)
* Substantial understanding of regulatory requirements (e.g. CFR, GCP)
* Substantial working skills in Microsoft Office applications (e.g. Excel, Word)
* Substantial skills in clinical systems (e.g. CTMS, JDE, Veeva)
* Substantial written and verbal communication skills
* Substantial problem-solving and critical thinking skills
* Strict attention to detail
* Ability to work in face paced environment
* Ability to interact professionally with all organizational levels of internal and external partners
* Contacts are across the organization, and may include external contacts
* Adhere to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control Education and Experience:
Associate's Degree or equivalent 2 years of previous related experience Required Bachelor's Degree Preferred;

Clinical payments knowledge and experience is required - med device is best but pharma would work as well; experience in a corporate environment is preferred; internship experience is acceptable
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