Executive Administrative Assistant - Conrad Los Angeles

Job description

An Executive Administrative Assistant provides the hotel General Manager/Executive Committee with administrative support including typing, filing, answering telephones, maintaining appointment calendar, making travel arrangements, note-taking and other general office duties.

What will I be doing?

- Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matter
- Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondence on behalf of management. Duplicates, copies, distributes and mails materials for the department/office.
- Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner.
- Uses the property's email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s).
- Appropriate business use of telephone and voice mail system.
- Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.