Executive Assistant

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Job description

Executive Assistant

Job ID

35916

Posted

27-Oct-2021

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, People / Human Resources

Location(s)

Los Angeles - California - United States of America

JOB SUMMARY

The purpose of this position is to provide a wide range of business operations, administrative and general support duties of a highly responsible and confidential nature to executive leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Drafts confidential correspondence, edit documents, take, and transcribe minutes of meetings, and perform other administrative and secretarial duties.
* Develop program materials, organizational charts, presentations, and communications
* Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
* Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
* Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
* Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
* Plans, schedules, coordinates, and supports meetings and conferences. Arranges domestic and international travel.
* Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
* Assists with processing executive and department financial data as it relates to expense reports, budgets, accounts payable, and generating various financial queries and reports.
* Support the migration of CBRE's intranet sites by working with internal site owners to identify key assets and resources that need to be migrated, keeping track of project activities, and aiding in designing new intranet pages, as needed and updating policies etc.
* Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.

Other duties may be assigned.

QUALIFICATIONS

* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

* High school diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of six years of related experience and/or training.
* Min of 2 yrs of supporting an executive level.

CERTIFICATES and/or LICENSES

* None

COMMUNICATION SKILLS

* Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.
* Advanced PowerPoint skills

FINANCIAL KNOWLEDGE

* Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
*

REASONING ABILITY

* Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and/or ABILITIES

* Advanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company operations, policies, and procedures. Must have a strong command of the English language and excel in the areas of spelling, grammar, and punctuation.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.