Human Resources Generalist

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Job description

Company Description

Who We Are

KIPP SoCal Public Schools is a network of 20 high-performing, college-preparatory public charter schools. We educate more than 9,000 students in grades pre-K through eighth in the greater Los Angeles area and San Diego. Additionally, we support approximately 5,100 alumni on their journey to and through high school and college.

What We Believe

KIPP SoCal believes that the purpose of education is for liberation. This means that we see, develop, and inspire the limitless potential in each and all of our KIPPsters.

What We Do

At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

Job Description

The Opportunity

The Human Resources Generalist reports to the Director of Human Resources. This position will assist with the administration of the day-to-day operations of the human resources functions and duties with a special focus on the administration and coordination of the KIPP SoCal employee onboarding program.

HR Administration / HRIS / Personnel Records

• Assist in the management of the day-to-day efficient operation of the HR department and the daily administration of HR services
• Manage employee onboarding & offboarding processes and data, including background checks, I9s, Live Scan clearance, new hire orientation
• Process HR Actions and Personnel Change Letters in Kronos HRIS
• Create and send renewal and reasonable assurance letters to team members
• Complete and process Unemployment Insurance claim letters
• Ensure all certified and non-certified positions within the network have necessary paperwork for their position
• Manage HR HelpDesk tickets and generate applicable reports
• Maintain confidential employee files and the HR filing system in compliance with applicable legal requirements, including but not limited to the management of employee records, personnel files, I-9, livescans, and TB clearances
• Maintain and expand knowledge and understanding of existing and proposed Federal, State, and Department of Education laws/regulations affecting human resources management
• Identify onboarding, offboarding, and HelpDesk trends that could impact KIPP SoCal Public Schools' objectives and/or operational resources
• Effectively utilize and manage HR systems to obtain, store, and analyze pertinent data and information
• Maintain employee files as needed
• Provide HR administration support to the Director of Human Resources.
• Provide employees and managers guidance on a variety of day-to-day HR policies and processes, including but not limited to new hire orientations, volunteers, job changes, separating from KIPP SoCal, compensation scale placement, and compliance requirements
• Notarizes official documents as needed

Compliance

• Ensures all new hires are in compliance with the needs of their roles prior to their start date
• Oversees DOJ clearance and compliance
• Follow timeline and process established to notify employees and managers of potential non-compliance with TB, and training requirements
• Assigns and manages SafeSchools or other applicable training for new hires and continuing staff, ensuring that all team members are compliant with applicable legal requirements and generate applicable reports
• Ensure overall compliance is being adhered to for employees, volunteers, and other stakeholders as applicable, regarding state, local, and federal laws, and authorizer, KIPP SoCal, and/or collective bargaining agreement policies

Special Reports & Projects

• Develop, prepare and generate special reports pertaining to employee personnel information and data, including but not limited to benefits, headcount, helpdesk, and data collection (SafeSchools, TB clearance, etc)
• Perform additional tasks and duties as assigned

School and Community Relations

• Cooperate and share professionally with other members of the staff
• Communicate HR-related information to School Leaders and school site staff in a timely manner, as appropriate

Qualifications

• A bachelor's degree or equivalent or three to five years related experience and/or training, or equivalent combination of education and experience
• At least two (2) years of broad HR generalist experience, including experience with on-boarding and off-boarding
• Solid knowledge of applicable federal and state labor laws
• Knowledge of personnel policies and practices
• Analytical and problem-solving skills, the ability to focus on details, and strong spreadsheet experience
• Proficiency in Goggle suite: Gmail, Google Docs, Google Forms, Google Sheets, Google Slides.
• Proficiency in Asana, Slack, Zoom
• Experience with Zendesk
• Experience with HRIS, preferably Kronos
• Highly organized, able to handle multiple priorities
• Excellent time management skills with a proven ability to meet deadlines
• Attention to detail
• Ability to function well in a high-paced and at times stressful environment
• Integrity and demonstrates good moral character and initiative
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills required to work with a broad group of stakeholders with different interests and needs
• Self-motivated and self-disciplined with the ability to work independently with minimal supervision
• Relationship focused, with an approachable style and ability to establish rapport with team members and key partners at all levels
• Strong teamwork skills, with the ability to know when to ask for help and guidance
• Unwavering integrity and ability to handle and maintain sensitive and confidential employment information with discretion
• Ability to break down complex information into comprehensive parts, ask questions, synthesize and analyze
• Resourceful in navigating various organization policies and processes, in order to ensure a comprehensive response to any team member need, or inquiry
• Expected to complete notary signing agent training and authorization. KIPP SoCal will pay for related expenses

Additional Information

Joining KIPP SoCal Means the Following

• Working at an organization committed to the hard work necessary to ensure education is for liberation
• Spending time with students and families in the best communities of LA, Compton, and San Diego
• Support and care from fellow teachers, administrators, and regional team members
• Ongoing professional development and coaching from a school site manager

Working with Us Means the Following Perks

• Hourly rate for this role ranges from $24 to $30 per hour
• 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost
• Employer paid KIPP SoCal life insurance
• 401(k) plan with up to 6% match by KIPP SoCal
• Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, Pet Insurance, etc.)
• Generous time off program includes paid holidays, sick leave, and vacation
• Other great benefits (Flexible spending account, EAP)

** PLEASE NOTE: KIPP SoCal Public Schools requires that all team members be fully vaccinated against COVID-19 for the safety of our students, family, and staff. Team members may apply to seek a medical exemption. Regardless of your current vaccination status, our team can advise you on how to fulfill this important requirement so that you can start the position in a timely way. We're here to help. *

KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

KIPP SoCal strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.