Manager, Grants Billing & Reporting

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Job description

Our client, a large non-profit is seeking a Manager, Grants Billing & Reporting. This individual will be responsible for managing all financial aspects of grant awards and contracts, including invoicing and preparation of support documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance with grant and contract requirements.

Reporting to the CFO, the Manager, Grants Billing and Reporting is responsible for the oversight of the grant and contract invoicing and financial reporting as well as collections, budgeting, management reporting, and forecasting. The position interfaces externally with government and private funders to ensure accurate timely invoicing and smooth monitoring visits, with program personnel to ensure optimal grant financial performance, and with the rest of the Finance team to ensure that financial objectives are met.

ESSENTIAL RESPONSIBILITIES

• Manages internal resources and logistics related to the monthly preparation and submission of government reimbursement-based invoices and the required supporting documentation. Manages the assignment of grant management responsibilities to various department personnel to ensure consistent
• Ensures invoices and grant tracking reports are prepared and submitted on time and manages funder expectations when delays are
• Reviews, approves, and performs quality assurance of invoicing and reporting to ensure compliance to GAAP,
• Coordinates grant implementation meetings with Program and Compliance staff to ensure that billing, support document management, and financial reporting requirements, as codified in the grant contract language, are congruent with internal systems
• Responsible for developing compliant invoicing processes and Oversees grant close-out procedures and activities to ensure fiscal compliance and all eligible expenditures have been billed.
• Acts as liaison with financial monitors and the Compliance department and responds to audit inquiries to provide financial information and supporting
• Ensures consistent receivables cash flow by collaborating with Program staff and communicating with funders to prevent delays in billing and
• Investigates and problem solves all issues surrounding grant invoices including disallowed expenses or improper support documentation
• Coordinates grant related expense reclassifications with Program staff and the payroll
• Collaborates with the Accounting Operations team with the calculations of grant and contract revenue accruals in support of the monthly preliminary financial
• Analyzes receivables aging data and prepares cash flow estimates, and various regular and special management reports as scheduled or requested.
• Hires, trains, and supervises Grants Finance Management

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's degree in finance or
• Three years minimum experience in non-profit finance and accounting in a managerial capacity and working with contracts and grants.
• Advanced financial and management reporting