Property Administrator

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Job description

Our Story

About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team's common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other's backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what's best for our business comes from our people bringing their whole selves to work.

We have an exciting opportunity to join our Global Finance Team in a fast-paced environment, within a private company made up of people motivated by partnership, leveraging global intelligence and technology platforms.

Overview

The Property Administrator reports to the Property Manager, Senior Property Manager or General Manager and provides a variety of clerical and administrative support services to the Property Management Team. The individual in this position works closely under the direction of the Property Manager, Senior Property Manager or General Manager and the duties and responsibilities may include assisting with budgeting, financial reporting, billing rent, collecting rent, accounts payable, vendor services, and maintaining files.

Responsibilities

* Supports the planning, budgeting and control of operating and capital expenditures. Assists in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
* Assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
* Responds to tenant requests and needs and coordinates with Property Management Team to assist in resolving issues.
* Assist in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
* Responsible for scheduling and facilitating maintenance with vendors and tenants.
* Document and track all certificates of insurance from vendors and tenants.
* Maintain accurate and pertinent information for vendors and tenants.
* Prepare correspondence and memos to tenants and vendors.
* Establish and maintain positive relationships with internal and external tenants and vendors.
* Maintain all lease and property related files.
* Answer and direct incoming calls.
* Open and distribute incoming mail.
* Schedule and coordinate meetings and tenant events.

Qualifications

* Bachelors Degree, preferably in business, real estate, or finance
* Candidate will possess a minimum of three years related experience
* Proficient in Microsoft Word and Excel
* Ability to express ideas clearly in written and verbal communications
* Strong organizational skills and detail oriented
* Proven record of providing excellent internal and external customer service

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!