Senior Executive Assistant to the President

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Job description

Senior Executive Assistant to the President
Family Office Financial Services, LLC

About the Broad Entities

Family Office Financial Services, LLC (FOFS) provides finance, accounting, human resources, technology, communications, executive administration and additional support to the Broad family, The Broad Foundation (TBF), The Broad Art Foundation (TBAF), Family Office Investment Services (FOIS), and interim support to The Broad museum. For more information about the Broad Entities, see Appendix A.

TBF, FOFS and FOIS are co-located and operate with aligned values and work collectively to steward our groundbreaking institutions in education, science and the arts, while elevating organizations, initiatives and leaders that boldly address the challenges of our time and expand opportunity for L.A.'s historically marginalized communities.

About The Broad Foundation

The Eli and Edythe Broad Foundation () envisions a world where everyone can shape and participate in a sustainable, equitable economy that serves the public good and builds a brighter future. We see our community as a place of opportunity where all Angelenos, inclusive of their backgrounds, have pathways and tools to grow and thrive.

The Eli and Edythe Broad Foundation was established by philanthropists Eli and Edythe Broad to steadfastly steward our groundbreaking institutions in education, science and the arts, while elevating organizations, initiatives and leaders that boldly address the challenges of our time and expand opportunity for L.A.'s historically marginalized communities.

Our Culture

Our team is agile, curious, and unflappable. We are dedicated, hard-working, resilient, and dynamic individuals who believe in each other and our collective responsibility towards the public good.

We believe in establishing an inclusive workplace where team members feel comfortable sharing their ideas. We strive to create a workplace where we motivate, appreciate, and learn from one another. In a world of rapid change and shifting conditions, we roll up our sleeves, pinch-hit for each other, and believe in each other to meet the extraordinary challenges in these exceptional times.

We believe that all team members should have a global understanding of the work happening across the organizations, how the various components of the work are interconnected, and how their own work ties to The Broad Foundation's mission. We believe communication and collaboration across teams are key to fostering trust and innovation across the organizations.

The Position

The Senior Executive Assistant (SEA) will provide high-level administrative support to the President of The Broad Foundation (TBF) and the Chief Strategy Officer (CSO) and manage overall administrative functioning of the Office of the President including calendar and scheduling, information flow, communication, meeting logistics and preparation, and travel along with special projects as assigned. This position will serve as the principal administrative contact and liaison with external and internal contact for the President.

The ideal candidate will have exceptional emotional intelligence and able to effectively communicate and coordinate with a wide range of people. The ideal candidate will be a gatekeeper and partner to the President, help manage priorities and time while exercising the utmost discretion and judgement and is a highly adept communicator across mediums. The SEA will embody TBF's values of diversity, equity, inclusion and justice and is committed to our mission and serving the public good.

Responsibilities:

• Organize complex calendars for President and CSO, proactively identifying and resolving scheduling issues
• Manage correspondence and information flow for President, effectively prioritizing while ensuring equitable access
• Ensure President and CSO have necessary information and preparation for internal and external meetings; conduct research and/or gather and analyze necessary information from relevant team members
• Review, assess, route, answer and monitor follow-up action steps in coordination with CSO to move President's priorities forward
• Manage logistics and event planning for events such as the bi-annual Board of Trustees meetings; work closely with Special Projects Manager on information flow and written materials
• Answer and route phone calls, mail and e-mail, handling a wide range of information dissemination; proactively compose and edit letters, email and other correspondence
• Develop, implement and administer departmental office systems and procedures for TBF and the Office of the President.
• Provide additional administrative support including guest arrivals, expense reports, travel coordination and meeting/logistics preparation, filing, copying, mailing as required.
• Manage the office-wide contacts through CRM (Salesforce)
• Work closely with Workplace Manager who oversees physical office and vendor management
• Complete other ad hoc and special projects as assigned - as well as personal events and/or family needs.

Requirements:

• 10+ years of related experience required
• Excellent time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executive team
• Strong analytical and organizational skills with a high attention to detail
• A personal style that is warm and approachable. Confident, yet self-aware, humble and embody a culture of kindness, respect, and openness
• Demonstrated experience, ability and temperament to work with sensitive information, operate with a high-level of discretion, confidentiality, and exercise good judgment
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams)
• Flexible hours as dictated by the needs of the organization and the President
• Commitment to excellence: perform duties at the highest level possible on a consistent basis.
• Excellent communicator: able to interact with people of all levels in a confident, professional manner in writing and verbally
• Team player
• Service focused

Compensations and benefits

Compensation is competitive and commensurate with skills and experience. We offer excellent benefits including a hybrid (remote and office) workplace, a variety of health/wellness plans, and a strong 401(k) plan.

Location

This position is based in Los Angeles, California. FOFS is currently working remotely. In the second quarter of 2022, we will be implementing a hybrid work model in which some weekly in-office attendance will be required.

Our Values

We have built on lessons learned over two decades of active grantmaking and established the following shared values to guide TBF, FOFS and FOIS in our work internally and externally over the coming years:

Unyielding commitment to the public good. We carry a deep sense of responsibility to help make the world a better place, approaching our work with a tenacious focus on results.

Bold thinking. We need ambitious visions for the future to create lasting, transformative impact. We encourage an entrepreneurial and risk-taking spirit that sparks creative, innovative approaches to address our society's most pressing problems.

Collective action. We listen and learn from others to inform our work. We aim to demonstrate humility, openness and respect for the expertise of systems-impacted communities and other people who know more than we do. We firmly believe our organization must be embedded in a constellation of partners working together towards finding long-term solutions and creating a brighter future.

Integrity. We are responsible and honest stewards, calibrating resources, with candor, trust and accountability.

Diversity, equity, inclusion and justice. We are fiercely committed to amplifying community-based voices and investing in efforts to create systemic change by sharing our power and influence. Within our organization, we strive to foster an inclusive and equitable culture that supports our team and reflects a rich diversity.

Continuous learning. We are devoted to asking hard questions and learning from our partners and the communities we serve. Each day we bring our best thinking, a deep curiosity, flexibility and tireless efforts to our work. We can always do better.

Your Application

We are excited to review your resume! To join our team, please send a resume and cover letter. Applications without cover letters will not be considered.

Equal Opportunity Employer

FOFS is an equal opportunity employer that is committed to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race (including traits historically associated with race), color, religion or religious creed (including religious dress), ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, disability status, sexual orientation, military or veteran status..... click apply for full job details