Front Desk Administrative Assistant

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Job description

ZS is a professional services firm that works side by side with companies to help develop and deliver products that drive customer value and company results. From R&D to portfolio strategy, customer insights, marketing and sales strategy, operations and technology, we leverage our deep industry expertise and leading-edge analytic to create solutions that work in the real world. Our most valuable asset is our people a fact that's reflected in our values-driven organization in which new perspectives are integral and new ideas are celebrated. ZSers are passionately committed to helping companies and their customers thrive in industries ranging from health care and life sciences, to high-tech, financial services, travel and transportation, and beyond.

ZS's Corporate Enterprise Functions operate the firm's core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.

Administrative Services provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.

FRONT DESK ADMINISTRATIVE ASSISTANT

We seek an experienced administrative professional who is organized and energetic, and who possesses superb interpersonal skills for our San Mateo, CA office. The Front Desk Administrative Assistant coordinates the operations of the office front desk and provides administrative support to the Office Manager.

Responsibilities:

• Front desk reception (answering phones, greeting visitors, handling deliveries);
• Completing administrative processes (filing, correspondence, data entry, expense reports);
• Scheduling and preparing conference rooms in a professional setting;
• Provide administrative support to several Consultants;
• Assist with client proposals, data entry and special projects as needed;
• Order and maintain office supplies (invoice reconciliation);
• Hours are 8:00 am - 5:00 pm.

Qualifications:

• High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;
• At least 1 to 3 years of relevant work experience as an Administrative Assistant or Receptionist, preferably in a professional services environment;
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;
• Sense of humor appreciated.

ZS is a global consulting firm. Fluency in English is required; additional fluency in at least one European or Asian language is desirable.

Candidates must possess work authorization for their intended country of employment. An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.

ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and retirement savings benefits. We are an Equal Opportunity Employer.

NO AGENCY CALLS, PLEASE.