Compliance Specialist, Employee Services (Human Resources)

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Job description

Description

About Aspire:
Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

The Opportunity:

The Compliance Specialist, Employee Services is an integral part of the Employee Services team providing support with the day-to-day compliance operations within the team and organization.

The Specialist will manage a series of compliance support duties, onboarding for new hires and teacher residents, and administrative support for legal requests. The job will require a keen eye for detail, have the ability to multitask, and enjoy a fast-paced, team environment.

What You Will Do:

Project Management and Compliance

• Work with the Employee Services team to ensure the teams' priorities, initiatives, and goals are met.
• Manage processing all new Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.
• Manage Onboarding - ensure that new hires received necessary onboarding information to support their hiring process.
• Manage SafeSchools deployment on a yearly basis to include reporting, compliance, and support with inquiries.
• Collaborate with the Employee Services team to update MyAspire intranet.
• Manage compliance
  • TB for new hires and existing hires. Ensure that data is being reviewed on a monthly basis to ensure that compliance is met, specifically TB expiration dates and I-9 verifications.
  • As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Service, Sr. HR Specialist and Legal.
  • Maintain the DOJ billing processing and reporting.
  • Maintain the DOJ/TB clearances for volunteers.
  • Manage Audits, including generating data and reports.
• Tuition Reimbursement - managing tuition reimbursement requests, entering for processing and communicating with teammates if follow up is needed
• Verification of employment, including loan forgiveness, income request from lenders, district requests
• EDD - managing EDD files and claims
• Reasonable Assurance
• Vaccination Records

Customer Service:

• Zendesk: Answers HR emails and route emails accordingly

Administrative Support:

• Maintain and support audits of personnel files/payroll files, records and e-file system for Employee Services and Payroll.
• Invoices Employees returning from Leaves

What You Will Bring:

Required knowledge, skills & abilities:

• High level of flexibility and professionalism
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently
• Excellent written and communication skills
• Excellent attention to detail and organization
• Process oriented and driven
• Excellent analytical skills and have the ability to assimilate information quickly
• Ability to think strategically and tactically
• Ability to work both individually and in a team environment.
• Working knowledge of Excel, Word and Outlook
• Outstanding customer service skills
• Excellent communication and organizational skills
• Proficient in Microsoft Office Tools, specifically Outlook, Powerpoint, Word, Excel and OneNote
• Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Perform other related duties as required and assigned

Minimum educational level:

• High School Diploma or equivalent

Experience required:

• Minimum 2 years related experience in a fast pace environment
• Experience working in a K-12 school environment preferred

Compensation:
Aspire offers its employees a competitive salary and benefits, including paid time off, 100% core health benefits coverage, life insurance/long-term disability, participation in a CA or TN state retirement plan, tuition reimbursement plan, and adoption assistance program.

Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans.