HIS and Compensation Specialist

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Job description

Job Description/Summary:
The HRIS & Compensation Specialist is responsible for the daily payroll interface and for assisting the Manager with various compensation related tasks.

This is a high-volume, highly visible role and the incumbent must exhibit exceptional customer service skills, excellent oral and written communication skills with the ability to work in a fast paced environment handling competing priorities. The incumbent must be very detail oriented.

Essential Functions:
• Complies with established hospital and Human Resources Department customer service standards. Maintains the confidentiality of all employee information.
• Responsible for the daily payroll/ADP interface, discrepancy report and correction file upload. Works with PeopleSoft Analyst to troubleshoot errors in files as needed. Makes recommendations to PeopleSoft Analyst and HRIS Manager for on-going revisions to report/files.
• Responsible for all position level data entry into HRIS system, including FTE, shift, report to, cost center, location, FLSA and other position level data transactions.
• Responsible for job code table maintenance in the HRIS system, including job code, grade, EEO, EOC, FLSA status, etc.
• Responsible for maintenance of the Job Category Master List in the Applicant Tracking System (ATS).
• Responsible for department table maintenance in the HRIS and ATS systems.
• Monitors Active Directory interface and collaborates with HIS to make corrections so information flows smoothly from AD to HRIS.
• Provides PAFs to managers as requested.
• Prepares spreadsheets for mass increases.
• Ensures data integrity through regular audits and process improvement.
• Acts as gatekeeper for personnel data entered into system and advises relevant division if incorrect information is noted on PAF to allow for correction. Brings issues to the Manager, Compensation & HRIS attention if on-going issues occur.
• Collaborates with Manager, Compensation & HRIS to review and finalize job descriptions, including ensuring job description is in BCHO format, proper job code, grade, EEO, EOC, FLSA, Union are assigned. Tracks job description from receipt to completion and ensures job description is placed in active job description folder and old job description is archived.
• Completes quarterly compensation surveys.

Additional Responsibilities:
• Responsible for all job level data entry into HRIS system, including biographical information, new hires, transfers, terminations, live scan, telecommute, pay rate changes, and other employee level data transactions.
• Uses knowledge of HRIS and BCHO processes to suggest and assist in the implementation of process improvements.
• Collaborates and consults with other HR staff to share best practices, troubleshoot issues specific to data entry.
• Participates in HRIS and Compensation division projects as needed.
• Maintains a strong understanding of the purpose and function of the HRIS system.
• Supports other HR functions as needed.
• Performs other duties and responsibilities as assigned.

Supervisory/Management Responsibilities: None

Communications Required:
• Excellent written and verbal communication skills.
• Excellent customer focused service skills.
• Ability to work well with staff, co-workers, peers and managers.
• Ability to responds positively to instructions, procedures and feedback.
• Proactively communicate to manager any issues or obstacles that may interfere with meeting deliverables; respond quickly to customer needs and concerns.

Decision-Making Required: None. This role follows established guidelines and procedures.

Problem-Solving Required: Ability to comprehend when to obtain assistance in difficult situations.

Financial Responsibilities: None

Knowledge, Skills, and Abilities:
• Ability to work with a high degree of accuracy and at a fast pace.
• Ability to adapt quickly to changes in systems, processes, or policies.
• Ability to do basic math with calculator.
• Ability to multi-task and prioritize workload.
• Ability to follow set procedures and ensures a high level of accuracy in documentation and data.
• Ability to maintain a high level of confidentiality and professionalism.
• Ability to represent the Human Resources department in a positive, professional manner.

Technical Knowledge:
• Strong knowledge of Microsoft Office (Word, Excel).
• Prior experience with HRIS required (PeopleSoft preferred)
• Experience with advanced excel techniques such as Vlookup and Pivot tables required.
• Working knowledge with Adobe Acrobat.

Minimum Education: High school diploma or GED.

Education Notes: Associate's Degree preferred.

Minimum Experience: Three years of experience or equivalent required. Prior experience in Human Resources performing in a similar role highly preferred.