Marketing Administrative Assistant

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Job description

THIS IS A REMOTE, WORK-FROM-HOME POSITION

• Classification: Non-Exempt, Part-time, or Full time
• Reports to: Marketing & Events Manager
  

Purpose of this Position:

The Marketing Administrative Assistant will be responsible for supporting the Marketing Manager with administrative functions and keeping the department organized. This person must have strong attention to detail and excellent communication skills. The ideal candidate will have data mining experience.

Essential Functions:

• Organize and manage department tasks
• Manage the workflow of tasks including communicating with team members on their status and making adjustments to deadlines when required
• Maintain all department documents, projects, and databases
• Capture and record prospect lists from ZoomInfo, Zoom, and other meeting-related sources
• Enter and update lists in Pardot and Salesforce
• Schedule internal and external meetings as needed
• Participate in Marketing activities to promote services
• Gather information and prepare reports upon request
• Other duties as assigned
  

Required Education and Experience:

• 2+ years of experience in a similar role
• Bachelor's degree or equivalent working experience
• Expert knowledge of Google Suite (Drive, Docs, Sheets, Forms)
• Highly technologically inclined with the ability to learn new software rapidly, or existing knowledge of Pardot and Salesforce
• Exceptional written and verbal communication skills
• High degree of flexibility with the ability to self-manage multiple projects
• Thorough and detail-oriented, organized, with excellent time management skills
• Self-starter who can work independently with a proactive attitude
• Salesforce knowledge preferred, but not required
  

Work Environment: This is a remote, work-from-home position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work:

This is a part-time or a full-time, non-exempt position, and regular hours of work and days to be worked Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours will vary between 20 and 40 hours weekly.

Additional Eligibility Qualifications:

Must submit to a background check as a contingency for the position.

Work Authorization/Security Clearance (if applicable):

Must be authorized to work in the United States. Each candidate is required to comply with federal and local laws and authorization will be checked through E-verify.

AAP/EEO Statement:

RSI Security prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.