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Advancement Associate & Database Administrator

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La Scuola International School

2021-12-03 07:34:54

Job location San Francisco, California, United States

Job type: fulltime

Job industry: Administration

Job description

Job Description

Reporting to the Director of Advancement and working in partnership with the entire advancement staff and Business Office, the associates primary responsibility is to collaboratively plan, organize and implement La Scuolas annual giving. Annual giving encompasses all aspects of the schools comprehensive campaign, including the Annual Fund, the signature annual fundraising gala event, the current capital campaign, and the volunteer management and stewardship that accompany all. The Advancement Associate must execute an effective program that includes direct messaging, fundraising, and preparation of monthly and annual reports related to giving. The Advancement Associate will coordinate with the Director of Advancement to organize the logistics of all solicitations that make up the annual giving of the school, as well as maintain ongoing communications with existing donors, including individuals, groups, and organizations. A key responsibility of the Advancement Associate is to update and maintain all relevant records within the schools databases, as well as analyze this data to make any necessary changes to the giving program.

Responsibilities

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Collaborate on planning, implementing, and managing all aspects of an inspiring and compelling Annual Giving program including appeals, donor recognition, and stewardship.

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Strategize with the Director of Advancement to integrate a successful Annual Giving program within the context of a comprehensive campaign.

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Assist in recruiting, training, leading, engaging, and retaining the Annual Giving ambassadors and volunteer solicitors for peer to peer outreach. Communicate updates and next steps.

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Collaborate on researching potential donors and collaborate on solicitation strategies.

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Execute all AG mailings and donor maintenance.

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Gift processing and preparing reports.

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Assist in all fundraising activities and major campaigns, including planning, researching donors, tracking campaign progress, recognition, and stewardship.

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Coordinate with the Business Office for monthly and annual reconciliation and financial reporting; reconcile Funds to Bank Deposits

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Strategize with the Director of Advancement on inclusion strategies with the goal of maximizing parent connections to the school, participation in annual giving and advancement programs.

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Identify, cultivate and strengthen relationships with donors through strategic stewardship.

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Manage the creation, operation, maintenance, data input, data integrity and accuracy of La Scuolas constituent database

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Lead and manage volunteers for the signature annual fundraising event.

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Oversee Grandparents & Special Friends Day.

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Timely entry of all contributed gifts to La Scuola and the acknowledgement letters for each gift

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Produce reports for a variety of Advancement initiatives including restricted gifts, outstanding commitments, and giving history

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Perform other duties as assigned by the Director of Advancement and Head of School.

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Participate in ongoing professional development.

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