Office Manager

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Job description

Looking to join a Unicorn start-up headquartered in Silicon Valley as an Office Manager? This could be the opportunity for you.

Qualifications

• 5+ years of relevant experience in an administrative role working with a SaaS start-up that's growing rapidly.
• Manage all office administration for a 200-500 person company (Here, you'd be supporting 150+ employees in the US.)
• Company background working for a SaaS start-up with large Sales and Customer Success teams as the majority of employee headcount.
• Must be located within an hour's commute to the SF Office and able to be physically present there daily upon reopening office. Prior to reopening the office, must be willing and able to go
• Demonstrated ability to anticipate the organization's needs and solve problems in advance, with experience and sensitivity in managing confidential information discreetly.
• Ability to research good practices and present information.
• Experience working in Gmail and GSuite, Excel, PowerPoint, Word.
• Experience in planning and managing events.
• HR experience desired.
• Experience with compliance work, like verifying I9s (AKA employment eligibility) and handling immigration verifications.
• Excellent verbal and written communication skills, organized, attentive to detail, timely, pleasant, friendly, professional, and willing to take on various tasks as they arise.
• Being eager, energetic, and organized is very important.

Responsibilities

• We are looking for a dependable, personable, and organized Office Manager to manage the day-to-day needs of our business teams.
• You will need to have a keen eye for detail, have good problem-solving skills, and like working in a fast-paced environment.
• Manage all office administration for a 125+ team in the US.
• Ensure people in the office or remote can function smoothly. The person needs to be a go-getter and will be responsible for everything from stocking supplies, arranging meals and snacks, organizing business review meetings, or conducting townhalls.
• Responsible for corporate event planning, including catering coordination and swag distribution to build company culture.
• Demonstrated ability to anticipate the needs of the organization and solve problems in advance, with experience and sensitivity in managing confidential information discreetly.
• Manage outside vendors, collaborate with IT team, office/equipment procurement, and coordinate the shipping and receiving from employees.
• Coming up with, and executing from start to finish, an office re-opening plan.
• Managing onboarding for employees - it's critical to make everyone feel welcome before and after their start date.
• Acting as a "travel director," answering regular employee queries, and/or directing them to the proper person to do so for travel arrangements.
• Managing regular gifts and awards (gift cards, gift baskets, swag, etc.)

About Us

Mindtickle provides a comprehensive, data-driven solution for sales readiness and enablement that fuels revenue growth and brand value for dozens of Fortune 500 and Global 2000 companies and hundreds of the world's most recognized companies across technology, life sciences, financial services, manufacturing, and service sectors. We are a global company founded in 2011 in India, and we have over 400 employees in India with 130+ in the US and Europe. Our US team has been expanding over the past years and is growing fast!

With purpose-built applications, proven methodologies, and best practices designed to drive effective sales onboarding and ongoing readiness, Mindtickle enables company leaders and sellers to continually assess, diagnose and develop the knowledge, skills, and behaviors required to engage customers and drive growth effectively. We are funded by great investors, like - Softbank, Canaan partners, NEA, Accel Partners, etc. With over $280 million in funding, we're a Unicorn!

Our Culture

As an organization, it's our priority to create a highly engaging and rewarding workplace. We offer tons of awesome perks, great learning opportunities, and growth.

But what we enjoy the most about working here is probably the work itself and our colleagues. Check out our glassdoor page (4.8/5) to see why our employees love us.

Our culture reflects the globally diverse backgrounds of our employees, along with our commitment to our customers, each other, and a passion for excellence.