Human Resources Leave Specialist (25984)

---

Job description

Purpose Statement

Consistently Exceptional Care

Barton Health is a not-for-profit, equal opportunity employer and does not discriminate on the basis of sex, age, religion, creed, national origin, race or handicap in its relationship with patients, visitors or employees.

Mission

Barton Health is dedicated to the delivery of safe, high quality health care to community members and visitors. We are committed to compassionate, personalized, comprehensive and responsive treatment of all of our patients and other guests.

Nicotine Free Statement: To further our mission in providing quality, compassionate care to everyone, effective January 1, 2017, Barton Health will no longer hire individuals who use or test positive for nicotine. Barton Health promotes a healthy and safe environment for all Associates, Physicians, Volunteers, Patients, and Vistors. Therefore, all individuals whose pre-employment drug test results are positive for nicotine will have their job offer rescinded, and they will be disqualified from applying for employment for 6 months (180) days from the date of the health screening.

Job Function: Administrative/Clerical

Employment Type: Full-Time

Hours per Pay Period 1.00 (80 hours p/pp)

Job Shift: Day

Weekend/Holiday Rotation: No

Summary of Position:

The Human Resource Leave Specialist position provides advanced level human resource expertise for leave of absence and workers' compensation administration, accommodations, as well as assisting with COVID leave laws and applicable pay.

The Specialist is responsible for ensuring compliance with state and federal leave of absence laws. Included in these responsibilities are identifying leave types, approving or denying requests for leave, calculating short term disability pay, monitoring leave duration, ADA compliance, coordinating return to work, and ADA interactive conversations.

The Specialist is responsible for workers compensation claims including, ensuring claims are opened timely, meticulously following the appropriate processes for each open claim, keeping workers compensation records up to date, and maintaining a good relationship and open communication with workers compensation adjusters. Responsible for OSHA logs.

Finally, the position requires a caring, compassionate professional with an HR background, strong organization and communication skills, who will thrive in a challenging, fast-paced environment. This person will also strongly support the HR team by being cross-trained in other areas of HR.

Qualifications

Education:

* Bachelor's Degree in Human Resources or related field required.
* Completion of specialized certification or training on FMLA/leave administration a plus.
* Professional Certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) desired.

Experience:

* Two years of progressively more responsible work experience and demonstrated knowledge of HR laws, FMLA, CFRA, PDL, SDI, ADA, Workers' Compensation and other federal regulations pertaining to administering leaves of absence preferred.
* HRIS experience preferred.
* Benefit experience preferred.

Knowledge/Skills/Abilities:

* Extensive knowledge of HR and leave of absence regulations.
* Ability to demonstrate good interpersonal, active listening and customer service skills with compassion.
* Ability to develop strong relationships with employees and management at all levels of the organization.
* Ability to exhibit a high level of confidentiality.
* Strong organizational skills and attention to detail, with the ability to prioritize many tasks and complete them with accuracy and efficiency.
* Experience with HRIS programs.
* Proficiency in computer skills and relevant software.
* Advanced problem solving and communication skills, and leadership qualities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Prolonged periods of sitting at a desk and working on a computer.
* Frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
* Frequently required to walk, stand, sit, and talk or hear.
* Occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
* Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
* Occasionally lift and/or move up to 10 pounds.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.

Essential Functions

* Communicates with employees regarding their need for leave and/or modified work schedules. Ensures employees are aware of their responsibilities and of any documentation and notice required to qualify for and take leave. Responsible for following up with employees on the necessary paperwork.
* Handles the medical leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave appropriately, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use, keeping the company in compliance.
* Maintains complete and accurate records of leave and accommodation requests in accordance with legal requirements and documentation of best practices.
* Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work.
* Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability coverage(s).
* Communicates with department managers regarding their employees on leave while maintaining medical confidentiality.
* Works closely with workers' compensation insurance reps to ensure claims are being handled timely and to answer their questions.
* Assists with evaluating all work-related accident reports.
* Assists with a safety and wellness program aimed at reducing the incidence of worker's compensation-related injuries.
* Handles timecards for employees on LOA, ensuring employees are paid accurately and do not receive more than 100% of pay between ETO, Sick, COVID sick, short and long term disability payments.
* Assists with accommodation interactive discussions.
* Responsible for the OSHA log and annual posting.
* Enforces compliance with applicable Federal and State OSHA regulations to prevent citations and penalties.
* Assembles appropriate medical information and facts regarding claims for cases pending litigation.
* Preserves confidentiality of employee medical documentation and files.
* Maintains knowledge of all applicable leave and accommodation laws, staying up to date on changes.
* Functions as a backup to the HRIS Analyst
* Respond to the needs of the department by performing other duties as necessary.

Purpose Statement

Consistently Exceptional Care

Mission

Barton Health is dedicated to the delivery of safe, high quality health care to community members and visitors. We are committed to compassionate, personalized, comprehensive and responsive treatment of all of our patients and other guests.

Values/Standards

Barton Health commits to integrity, collaboration and excellence through the practice of our four Service Standards:

* Safety
* Respect
* Image
* Efficiency

Barton Health is a not-for-profit, equal opportunity employer and does not discriminate on the basis of sex, age, religion, creed, national origin, race or handicap in its relationship with patients, visitors or employees.