Human Resource Assistant

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Job description

Job Details

Job Location
CMC - Administration 2 - Stockton, CA

Position Type
Full Time

Job Shift
Day

Description

POSITION SUMMARY:

The Human Resources Assistant performs a wide variety of general functions in the Human Resources Department. The Human Resources Assistant reports to the Director of Human Resources or HR Coordinator as assigned.

SPECIFIC DUTIES:

HR Assistant specific duties included on this job description will be carved out per HR Assistant

• Posts job openings internally and externally for assigned open jobs
• Screens resumes to verify that applicants meet minimum qualifications for assigned open jobs
• Communicates with hiring manager/supervisors regarding recruitment and selection process.
• Arranges interview appointments with Supervisors/Managers or panel
• Screens applicants by phone
• Schedules pre-employment physicals and obtains pre-employment physical results
• Processes background checks and reference verifications for assigned open jobs
• Completes new hire documents and meets with new hires to process new hire documents.
• Enters new hire data into HRIS, and files new hire documents in the appropriate new hire files for jobs filled that were assigned
• Schedules work comp new injury appointments as needed for staff back-up purposes only if needed.

• Prepares turnover/termination, new hire, open positions, performance evaluation, provider open position, and other reports on a monthly basis and as needed and assigned.
• If assigned communicates with school representatives, students, volunteers, and job shadows to discuss potential non-licensed externships and/or other assignments.
• If assigned processes onboarding items to bring on board non-licensed students, volunteers, and job shadows.
• Reviews employee hours and processes pay adjustments for non-exempt employees if assigned
• Assembles personnel action forms for various reasons that include but are limited to; new hires, status changes, promotions, transfers, merit increases, top of the range bonuses, and leaves of absences as assigned.
• Completes employment verifications if assigned.
• Scan and email to ASI vision benefit provider employee receipts for reimbursements if assigned.
• Process PTO incentive if assigned.
• Participates in new employee orientation by conducting general HR presentations as needed.
• Assembles job evaluations for new positions and updates existing job evaluations as needed
• Assembles new hire orientation sheets for new positions and as needed updates new hire orientation sheets as needed and assigned
• Orders and maintains inventory of employee incentive and rewards items and entertainment and park discounts coupons as needed
• Communicates with employees on a pregnancy or baby/child bonding leave of absence to verify the status of their baby delivery to send a card and/or other CMC items.
• Orders a variety of different supplies as needed

• Summarizes Exit Interview Questionnaire information on a spreadsheet when resignations/terminations are processed as needed
• Assists with company events as needed
• Assists with special projects as needed
• Maintains confidentiality of sensitive personnel information
• May cover reception desk responsibilities
• Managing HR email, fax and mail distribution
• Performs other duties as assigned

Qualifications

MINIMUM REQUIREMENTS:

• High school diploma or GED with 2 years of experience, AA degree with 1 year of experience, or Human Resources bachelor's degree. Experience should be reflective of progressive responsibilities in a Human Resources generalist and/or Administrative/Office Assistant position.
• Ability to word process at 50 wpm. Applicant to provide certificate.
• Proficient with Word, Excel, and Power Point.
• Ability to travel to various worksites in San Joaquin, Yolo, and Solano Counties as needed.
• Valid California driver's license, proof of auto insurance, and personal transportation.

PERFORMANCE REQUIREMENTS:

• Knowledge of office management practices and techniques
• Knowledge of labor laws
• Knowledge of personnel policies and procedures specific to job assignments
• Knowledge of grammar, spelling and punctuation to type from draft copy in English
• Knowledge of basic mathematics to make calculations, balance and reconcile figures, and make changes accurately
• Ability to review and edit reports and correspondence for accuracy and completeness
• Skill in computer applications and 10-key
• Ability to read, understand, and follow oral and written instructions
• Ability to sort and file materials correctly by alphabetic or numeric systems
• Ability to establish and maintain effective working relationships with employees and the public
• Listens skillfully and displays a willingness and ability to acknowledge the needs, expectations and values of others through the use of reflective listening and empathy conveyance. Responds to needs in ways that are helpful and beyond expectation.
• Communicate effectively by using welcoming words, proper tone of voice, appropriate body language, eye contact and smiling with every interaction.
• Ability to provide excellent customer service that is reflective of a culture that values trust and respect.

TYPICAL PHYSICAL DEMANDS:

• Must be able to lift up to 40 pounds
• Must be able to hear staff on the phone and those who are served in person, and speak clearly in order to communicate information to staff
• Must have vision with or without lenses that is adequate to read memos, a computer screen, personnel forms and other documents
• Must have high manual dexterity for key boarding
• Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn, fingering and feeling

TYPICAL WORKING CONDITIONS
Work is performed in an office environment within a clinic setting. Involves frequent contact with staff and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people.