Human Resources Technician

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Job description

The Position

Employment in some County departments or positions may require proof of Covid-19 vaccination or weekly testing per the California Public Health Officer's Order.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions should they occur.This position receives an additional 5% Confidential premium.

Under general supervision, performs a variety of moderately difficult technical functions in the recruitment, assessment, testing, and certification process; processing of personnel transactions and generating personnel reports; maintaining the County's position allocation table and salary grade charts; constructing and maintaining personnel files; and assisting staff in completing various human resources projects.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al .

Job Requirements and Minimum Qualifications

Depending upon area of assignment, duties may include but are not limited to the following:

* Processes job announcements, including: developing or revising posting information; proofing information; producing current announcements; copying and distributing; composes and places recruitment advertisements and approves/audits billing for payment.
* Performs recruitment functions including: establishing and maintaining recruitment; preparing and maintaining eligibility lists.
* Schedules and facilitates oral examinations, including: scheduling rooms, notifying candidates of exam dates, confirming panel raters, creating and maintaining schedule, and compiling packets for panel members. May serve as panel rater.
* Schedules and proctors written examinations, including ordering examinations, notifying applicants, may manually scores examinations, establishes pass points.
* Establishes and maintains eligibility lists by compiling exam scores, applying points and establishing ranking; notifies candidates of results of examination; compiles EEOC information; sends regret letters to applicants declared ineligible; certifies top candidates; notifies eligible candidates of interviews.
* Enters applicant information into applicant tracking system; maintains tracking system; and, generates reports and correspondence using the tracking system, including exporting information to other software programs.
* Serves as department webmaster, creating, updating and maintaining HR web site using software such as Adobe and Front Page.
* Participates in salary and policy/procedure surveys.
* Monitors and maintains disposition of staffing request log.
* Maintains automated personnel records and processes personnel transactions by reviewing information, ensuring accuracy and proper effective dates and entering information into the computer system; maintains position control information, enters change of status information, tracks positions and generates reports.
* Sets up and maintains Job Class Table and Salary Table within the automated personnel system; works with IS staff in making changes to and testing of the program, reports and tables.
* Constructs and maintains employee files; works closely with County departments to ensure personnel records are complete and accurate and to ensure their understanding of County personnel policies with regard to salaries and payroll.
* Assists in conducting new employee orientation by explaining forms to be completed, providing other related information, answering questions and signing various advertisements and employee physicals.
* Schedules pre-employment and other employee physicals and audits/approved billing for payment.
* Assists customers in the office or by phone, explains employment processes, distributes applications, schedules appointments, provides information regarding benefit programs (i.e. health benefits, leave programs, etc.) and answers other related questions; disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax.
* Formats and types letters, memos, labels, reports, or other correspondence on a word processor or typewriter; composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes routine and non-routine matters independently; prepares complex, routine and non-routine reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; and relays and interprets administrative decisions, policies and instructions.
* Reports administrative and/or operational problems to supervisor.
* Enters and retrieves a variety of complex information into a computer terminal.
* Photocopies reports, memos, and other various documents for staff.
* May serve as backup for other positions within the department.
* Performs other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Associate's degree or equivalent from a two-year college or technical school in human resources, business administration or related field; AND three years of experience performing human resources related functions that included maintaining personnel files, processing personnel related documentation, and providing technical support to professional level staff; or an equivalent combination of training and education.

Licenses and Certifications:

Valid Driver's License

Knowledge, Skills, and Abilities

Knowledge of:

* Modern principles and practices of human resources administration and record keeping.
* Human resources information systems.
* Applicable state, federal and local ordinances, laws, rules and regulations.
* Basic types of human resources selection devices.
* Correct English usage, including spelling, grammar, punctuation, and vocabulary.
* Internal departmental policies and procedures.
* External governmental bodies and agencies related to area of assignment.
* Standard business arithmetic, including percentages and decimals.
* Record keeping, report preparation, filing methods and records management techniques.
* General office procedures, policies and practices, and computer applications and hardware, and other general office equipment related to the performance of the essential functions of the job.

Skill in:

* Typing from rough draft or printed text using a word processor or typewriter, and accurately entering data using a keyboard at a speed sufficient to perform the duties of the job.
* Understanding, interpreting and applying a wide variety of guidelines, procedures and regulations relating to human resources operations.
* Using tact, discretion, initiative and independent judgment within established guidelines.
* Communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner
* Operating and performing routine maintenance of general office machines such as copiers, typewriter and/or word processing software, facsimile machines, telephone systems, and other standard office equipment.

Mental and Physical Ability to:

* Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth.
* Administer and score various types of selection devices.
* Interpret applicable laws, rules, ordinances, etc.
* Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
* Develop and implement new procedures, records, reports and forms to meet changing needs.
* Maintain confidential information.
* Establish and maintain effective working relationships with others.
* Draft and type correspondence.
* Deal with problems involving several concrete variables in standardized situations.
* While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
* While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 20 pounds.

Selection Procedure

Important Application Information:

* It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
* You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference "see résumé" will be rejected as incomplete.
* Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
* Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
* You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
* Application materials are the property of Mendocino County and will not be returned.
* It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address..... click apply for full job details