Executive Assistant - Human Resources

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Job description

We are searching for an outstanding Executive Assistant to support our Sr. Vice President of Human Resources, our General Counsel, and other team members at our corporate office located in Walnut Creek, CA. This position will be involved in a lot of exciting projects within the HR department and will handle very sensitive employee information regarding compensation, service and retirement awards, and bonus and stock option reports. We need someone who is excellent at both administrative and organizational activities as well as maintaining detailed spreadsheets in Microsoft Excel. This position touches many of the activities in Human Resources from interview scheduling, arranging travel and coordination of large meetings to greeting candidates, helping with onboarding schedules, and assisting with headquarters employee relations activities.

Our office is located just a block from the Pleasant Hill Bart Station and is near great restaurants and the Iron Horse Trail, with a short drive to downtown Walnut Creek. Corporate office employees enjoy a free fitness center, free parking, product discounts, discounted membership at The Bay Club and an amazing educational assistance program in addition to great medical, dental, vision, life and disability insurance.

Project Work

MEASURES OF SUCCESS:

• Track vesting and send notification letters to employees
• Coordinate severance agreement details and create packets
• Monthly coordination of service award file review and submission
  

Administrative

• Scheduling of internal meetings
• Event planning for internal gatherings such as birthday celebrations, annual events
• Coordinate and schedule itineraries to support Talent Acquisition and high-level candidates
• Administration of Taleo users and updates to templates
• Annual Compliance Poster management
• Assist with Educational Reimbursement program
• Track and submit department invoices for payment
• Maintain company-wide organization charts
• Work with Risk to maintain locations
• Maintain HR Contact Lists and Client Assignments
• Coordinate and distribute annual holiday schedule for Corporate Walnut Creek office
• Business travel planning for domestic travel and submit / review expense reports
• Draft and type correspondence, reports, agreements, offer letters
• Maintain spreadsheets for quarterly compensation reviews, president awards, contacts, locations, and distribution lists
• Order supplies, maintain copier / printer, and deliver mail for the department
• Provide back-up assistance to other administrators and front desk reception, as needed
• Support onboarding new hires in the WC office, office space, security badges, etc.
  

Ideal Candidate Attributes

• 3-5 years of experience as an Executive or large department Assistant
• Technically proficient with Microsoft Excel, Word, and PowerPoint
• Strong multi-tasking ability with projects, itineraries and changing schedules in a fast pace, growth-driven environment
• Experience managing expense reports and travel arrangements within a corporate environment
• Detailed, organized, and professional especially as it relates to maintaining confidential information
• Outstanding written and verbal communication skills
• A positive and cheerful attitude representing the HR Department with candidates, employees, executives, and Board of Directors
• Capacity to independently see a project through from start to finish, with an eye towards process improvements and efficiencies
• Ability to work with ambiguity and offer solutions to help support the HR team
• Strong sense of business ethics, integrity, and discretion
• Ability to work in a constant state of alertness and safe manner
  

WORKING CONDITIONS

• Walnut Creek, CA office preferred; remote work location will be considered
• While performing the duties of this job, the employee is required to perform work at a desk
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  

Central Garden & Pet is on a mission to lead the future of the Garden and Pet industries. Central Garden & Pet (NASDAQ: CENT, CENTA) understands that home is central to life and has proudly nurtured happy and healthy homes for over 40 years. The Company's innovative and trusted products are dedicated to help lawns grow greener, gardens bloom bigger, pets live healthier and communities grow stronger. Central is home to a leading portfolio of more than 65 high-quality brands including Pennington, Nylabone, Kaytee, Amdro and Aqueon, strong manufacturing and distribution capabilities, and passionate, entrepreneurial growth culture. Central Garden & Pet is based in Walnut Creek, California, and has over 7,000 employees across North America and Europe. For additional information about Central, please visit the Company's website at

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

All successful applicants should expect to undergo a screening for prohibited levels of drugs prior to beginning employment.