Sales & Contract Coordinator (Remote)

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Job description

Reporting to the Chief Business Development Officer, the Sales & Contract Coordinator will be responsible for coordinating sales activity for the team, managing the client contracting process and ensuring clients have a high-quality sales experience.

Key Responsibilities:

• Prepare contract documents for execution and delivery to appropriate parties
• Ensure document content integrity and version control is maintained throughout the contract negotiation
• Keep contracts up to date with most current products and solutions
• Manage SAM, CPARS, GSA Advantage, and other required platforms
• Participate in the procurement of government business and opportunities
• Actively participate in discussions with internal and external stakeholders to obtain a full understanding of contract requirements
• Engage corporate legal department in review and approval of contract terms and conditions when required
• Maintains and organizes a database of client contracts, updates project management templates in the CRM with important client contracting milestones prior to contract handoff to operations
• Participates in the contract handoff process to Operations team using a standard handoff checklist
• Monitors voicemail and email inbox and respond to sales inquiries or forwards to the appropriate personnel
• Assists with answering preliminary sales inquiries and collecting information for further engagement
• Manages the business development team's calendar and sets up meetings with prospective clients
• Records new leads and maintains the sales database with client contract updates
• Ensures the adequacy of sales-related equipment and material
• Assist in the preparation and organizing of promotional material or events
• Organizes, coordinates, and assists in the planning of special client events and communication
• Interfaces with cross-functional teams, including but not limited to: HRO Consulting, Product and Knowledge teams
• Flexibility and willingness to learn and take on additional responsibilities as needed

• Bachelor's degree or equivalent experience
• 7 + years of experience as a sales or contract coordinator
• 7 + years of experience in the consulting, healthcare, or technology industries
• 3 + years of experience working with government contracts, specifically with sam.gov and GSA
• Experience in the procurement of government opportunties
• Experience working for both a private company and a government contracting officer a plus
• Knowledge of Federal Acquisition Regulations (FAR) and DAU certification preferred
• Must be self-motivated, highly detailed oriented and work well in team settings
• Ability to build strong relationships, earn trust and build confidence as a HRO partner
• Great verbal and written communication skills
• Demonstrates facilitation and presentation skills
• Ability to learn technical systems and complex material - Monday.com experience preferred
• Must be able to remain in a stationary position for long periods of time while working remote
• Must be able to walk or stand for long periods of time if onsite with clients
• Ability to travel 15% of the time

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