Administrative Assistant

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Job description

Administrative Assistant

Sasakawa Peace Foundation USA is a non-partisan 501(c)(3) organization dedicated to deepening the understanding of and strengthening the relationship between the U.S. and Japan for the benefit of a free and open international community. Its activities mainly focus on security and diplomacy, through exchanges, dialogue, analysis, publications, and networking.

We are looking for a full-time member to join our Admin Team and provide strong backend support for the organization's mission. This is for a full-time position.

This position will support the administration team with office-wide procedures and HR-related duties as directed by the Director of Administration. Primary responsibilities include but are not limited to:

- Assisting office maintenance

• Handling office supply/equipment purchases
• Supporting equipment maintenance and troubleshooting
• Communicating with vendors re. office infrastructure (IT consultant, phone/Internet vendor, etc.)
• Helping the office utilize digital tools, such as SharePoint, Office 356, and other office software subscriptions.
• Keeping an eye out for digital trends and other useful options.

- Assisting with smooth transition of personnel

• Setting up workstations
• Assisting new hires to acclimate to the office infrastructure
• Maintaining office database

- Supporting the Administration team in enforcing office policy and procedures, including emergency procedures, and serving as a floor warden.

Knowledge, Education, and Experience:

• Demonstrated professional experience preferred.
• Effective verbal and written communication skills in professional settings
• Proficiency with Microsoft Office Suite.
• Experience with database software is preferred.
• Experience with digital tools such as Adobe Suite, DocuSign, SharePoint preferred.
• Ability to work on a team following instructions.

Working hours are 9:00 am - 5:00 pm, Monday through Friday, with a one-hour lunch break. Occasional weeknight and/or weekend work is required (paid overtime).

Benefits

Salary is commensurate with work and academic experience. Health insurance coverage, a retirement plan, paid vacation, and sick leave are provided in accordance with the Employee Handbook.

Level of Language Proficiency

Some level of Japanese language proficiency is preferred.

Location

ON-SITE

1819 L St NW, Suite 300, Washington, DC 20036, USA

To apply, email resume, cover letter, and 1-2-page writing sample as pdf documents to info[at]spfusa.org. Email with the subject line: "First Name Last Name -Administrative Assistant." The resume should include a list of software skills and what they were used to produce. The cover letter should detail your interest in working in this position at Sasakawa USA, how your past experience relates to the above responsibilities, and your available start date. Applications will be accepted on a rolling basis until the position is filled. Only applicants who are selected for interviews will be notified.

Please note, candidates must be legally authorized to work in the United States.

Job Type: Full-time

Pay: $13.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location