Administrative Assistant

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Job description

Administrative Assistant - for Security department of global law firm in Washington, DC.

This position is responsible for supporting the Security Department.

Duties include:
Answer telephone calls and take necessary action such as transferring calls to appropriate personnel or recording accurate messages.
In-person and telephone interaction with lawyers, staff, visitors, and contractors.
Update daily security log during normal work hours.
Respond to security group e-mail and coordinate appropriate response by security officers.
Maintain log of parking passes, provide monthly log of passes.
Proofread correspondence. Submit invoices for payment into Chrome River software.
Maintain a filing system, including entry of computerized records into databases including iManage and various drives.
Use the C-Cure 9000 and Victor security systems. Tasks on C-Cure include monitoring alarms and security events at all firm offices, programming building access, and entering biographical and security data. Tasks on Victor include camera monitoring.
Monitor inventory of security office equipment by helping to identify and record physical property, including badges and keys, and placing orders to replenish supplies.
Perform duties such as taking photographs for security badges, access card programming, and producing finished badges.

Position Requirements:
Proficiency with MS Office (Word, Excel, and Outlook).
Associate's Degree from an accredited college is ideal
Work hours 9 AM 5:30 PM, Monday - Friday.
Excellent communication, organizational, and interpersonal skills.
Flexibility to work other hours as requested
Salary is $39k plus paid OT and generous benefits