Associate Director of Clinical Operations

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Job description

Associate Director of Clinical Operations

The Associate Director provides operational leadership of one or more clinical trials from protocol development through clinical study report, and ensure activities are executed in accordance with the protocol, ICH/Google Cloud Platform guidelines, applicable regulations, and company's policies and procedures and corporate goals. Responsibilities may include leading cross-functional study team(s) and/or the oversight of Contract Research Organizations (CRO) and vendors. The AD will have a command of assigned studies, the ability to flex and adapt to versatile situations, and will utilize critical thinking skills to facilitate risk mitigation analyses and problem solving.

Reporting Relationship

The Associate Director will report to the Sr. Director of Clinical Operations

Duties and Responsibilities

• Lead cross-functional teams to ensure studies are conducted one time, with quality and within budget


• Develop and maintain study timelines through collaboration with internal and external stakeholders; ensure timelines remain on track through ongoing communication, collaboration and risk-mitigation strategies


• Drive study start-up activities, including site and vendor identification, feasibility and selection


• Effectively model and manage patient enrollment forecasts; implement risk mitigation strategies to ensure enrollment remains on track


• Develop oversight plans for outsourced services; oversee vendors, including CROs, third-party vendors and consultants to ensure the timeliness and quality of services performed


• Partner with CMC/clinical supplies to calculate drug projections and contribute to design and packaging of study supplies


• Oversees monitoring and monitor performance, including adherence to the monitoring plan and applicable SOPs


• Conduct monitoring oversight visits and site engagement visits to ensure the quality of vendor and site performance


• Ensure effective and timely contract and budget negotiations with clinical sites and vendors


• Lead and/or contribute to study risk assessment and risk mitigation. Proactively communicate risks to study members and senior staff.


• Oversee the management of the electronic Trial Master File (TMF); ensure the TMF is created, maintained, monitored and closed out in accordance with the TMF plan and study timelines


• Facilitate and manage cross-functional interactions with internal and external stakeholders to ensure relevant and timely communication of information and materials for decision making purposes as well as ensure adherence to study timeline.


• Collaborate with medical research, data management, biostatistics, pharmacovigilance, and other functions to ensure data is processed in a timely manner for ongoing data review, interim analyses and final database lock.


• Contribute to the writing and review of clinical documents such as protocols, informed consents, investigator brochures, DSURs, monitoring plans and reports.


• Review and approve corrective action plans, participate in study-related audits.


• Actively contribute to and implement best practices and standards for study management; participate in the development of initiatives and process improvement within Clinical Operations


• Approach problem solving with a strategic, action oriented and positive attitude.


• Manage/mento/train junior staff by actively participating in documentation, sharing industry standards, implementation of trial conduct best practices, and lessons learned


• Assist with the development of policies, procedures and best practices in support of operational excellence


• Other duties as assigned.

Educational Qualifications

A Bachelor's degree or higher degree (scientific discipline preferred)

Additional Qualifications

• Associate Director: at least five years in trial management with a sponsor company managing various phases of clinical trials.


• Experience overseeing vendors, including identification and mitigation of risks.


• Experience leading cross-functional teams and meetings.


• In-depth understanding of ICH/Google Cloud Platform guidelines and FDA regulations.


• Understanding/working knowledge of Microsoft Word and Excel and Microsoft Project.


• Critical thinking skills for problem solving and have the lateral and strategic thinking capacity to drive study(ies) and understand implications of decisions that affect study outcomes and timelines.


• Strong interpersonal and negotiation skills.

EOE Statement: Specialist Staffing Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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