Executive Assistant

WC Smith has an outstanding opportunity for an experienced Executive Assistant to support a team of Executives. This individual is responsible for performing a broad range of administrative and professional duties in support of the Executive Offices of WC Smith. This role requires a highly experienced individual to manage a busy executive office and coordinate a heavy meeting schedule with the utmost professionalism, diplomacy and tact.

This position will be based in our corporate office located in the growing Navy Yard.

#NowHiring

• Serve as the primary point of contact for internal and external on all matters pertaining to the Office of the CEO.
• Manage an extremely active calendar by scheduling and maintaining all appointments on Outlook calendar, including handling any travel, logistical arrangements and meeting materials. Anticipates scheduling conflicts before problems arise and independently resolves.
• Diplomatically keeps CEO on schedule.
• Compose and prepare wide range of correspondence, while maintaining confidentiality.
• Proactively monitors the organizational calendar and upcoming events and calendars on the assigned executive(s) schedules as appropriate.
• Coordinates meeting arrangements, including scheduling guest speakers, venue and food arrangements, audio/visual needs and taking minutes.
• Review and distribute mail and office documents, in a manner as to ensure that important documents receive priority attention.
• Acts as recording secretary at various senior staff meetings. Records and prepares agenda and minutes. Organizes, prepares and maintains data relevant to the meeting.
• Provides effective communication between CEO, Senior Leadership and internal departments; by establishing credibility, trust and support with staff.
• Reconciles expense reports, orders flowers and gifts, tracks and distributes season tickets for sporting events.
• Perform office manager duties, including engaging vendors, general office maintenance requests, orders decorations, manages company parking assignments and acts as point of contact for property manager.

REQUIREMENTS

• Minimum of five years of proven experience supporting C-Level executives, preferably in the real estate industry.
• Bachelor's degree desired.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, public officials, project partners, etc.
• Proficiency with Microsoft Office applications, including Word, Excel and Outlook; with attention to detail and accuracy.
• Proactive and critical thinker, who actively seeks opportunities and proposes effective solutions.
• Ability to exercise excellent judgment in a variety of situations, communication, administrative, and organizational skills.
• Ability to independently take initiative and exercise good judgment in decision-making.
• Ability to work under deadline pressures and to simultaneously handle multiple assignments and projects with speed and accuracy.
• Operate with a high degree of honesty, integrity and utmost discretion and confidentially.

BENEFITS:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k Plan with company match
• Ten paid holidays
• Commuter Benefits
• Employee Assistance Program
• Free parking

ABOUT WC SMITH

WC Smith is a leading multidisciplinary real estate company firmly grounded in the District of Columbia. We have provided integrated real estate services to the DC metropolitan area for over 50 years, developing and managing a portfolio in excess of 10,000 units of residential real estate. Founded in 1968, WC Smith has built a reputation as one of the most capable and respected property management and development organizations in the area.

What sets WC Smith apart from other firms is our holistic approach to community building. We believe it takes more than attractive housing and office buildings to sustain neighborhoods, and over the past 50 years we have developed a successful model for creating and maintaining healthy communities. Our projects uniquely combine the city's long-term vision for growth with our residents' vision for how a community best serves their needs and desires. We are committed to the viability and sustainability of the neighborhoods we create and to the well-being of the people who live there inhabit them.

We are looking for self-starters and go-getters who demonstrate the resourcefulness, enthusiasm, and relationship building skills essential to offering the best level of service and communication to clients and team members. Our employees enjoy a friendly work environment in the rapidly developing Capitol Riverfront area, a focus on personal and professional wellness, and opportunities for professional growth.

WC Smith is an equal opportunity employer and values a diverse workforce.

COVID-19 VACCINATION REGULATIONS:
As a condition of employment, all new hires must have at least one dose of an FDA-approved COVID-19 vaccine (e.g., Johnson & Johnson, Pfizer, or Moderna vaccine) by their orientation date and receive the second (if applicable) within the guidelines of the CDC.