Transaction Coordinator

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Job Summary

This position will be responsible for providing support to Producers as well as Production Support in marketing, financing and equity placement of real estate transactions from start to finish.

Responsibilities Include

* Partner with team to help achieve team's production and operational goals
* Search, add, edit Investor information, and run reports within JLL's CRM Systems
* Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development
* Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives
* Provide support to team in technology applications, i.e., CRM, Salesforce, Apto, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs
* Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis).
* Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
* Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
* Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards
* Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books
* Schedule, set up and clean up meetings, lunches, and corporate events
* Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings
* Prepare and process expense reports on a regular and timely basis.
* General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering/conference room setup, mail distribution)
* Assist in the maintenance of project files, including budgets - vendor invoice processing, production schedules, copies and completed work samples.

Requirements

* Workplace experience, minimum of 2 years in administrative support role required
* Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook
* Experience with CRM databases preferred (Salesforce, Apto)
* Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice.

Qualifications

* Excellent planning and organizational skills
* Attention to detail
* Strong written and verbal communication skills
* Excellent proofreading skills
* Proven ability to take initiative and follow through with limited guidance and direction
* Understanding of and commitment to client services
* Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service - team player
* Ability to learn and master new skills quickly and independently

#LI

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.