Personal Assistant/Receptionist

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Job description

Personal Assistant/Receptionist

Raw Fitness Boca

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for the business owner. In this role, you will be responsible for scheduling appointments, taking notes, and handling correspondence on behalf of the owner. You may also be required to manage social media accounts and assist with personal duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills, demonstrable experience in a secretarial role, and have a passion for fitness. Accomplished personal assistants are intuitive to the needs of the owner and work autonomously to provide customized administrative support.
Personal Assistant Responsibilities:

• Reporting to the business owner and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Personal Assistant Requirements:

• High school diploma or GED.
• Certification in secretarial work, office administration, or related training.
• experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Job Type: Part-time

Pay: $10.00 - $15.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Boca Raton, FL 33431: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Receptionist: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location