Administrative Coordinator

Job description

Job Title: Administrative and Group Sales Coordinator

Department: Administration

Reports to: Marketing Manager

Job Description: Assist all Directors with administrative support as needed, in order to contribute to the success of the organization as a whole

Areas of Primary Responsibility and Focus:

· Act as liaison and coordinate all details of the organization's Board and committee meetings, workshops, etc.

· Coordinate with all office staff and help to ensure the smooth operation and positive corporate culture within the office

· Coordinate the group sales calendar and travel/promotional schedule

· Assist in all details of sales department's sales missions, tradeshows and Familiarization (FAM) Trips

· Assist with invoicing for fair share opportunities for industry partners opportunities

· Work within the customer relationship management system (CRM) to include data entry, analytics and reporting

· Coordinate deliveries of sales materials and shipments for tradeshows

· Order group sales department's promotional materials

· Other duties and projects as assigned

EDUCATION/EXPERIENCE, KNOWLEDGE, SKILLS AND COMPETENCIES

· Associates Degree and/or five years administrative experience.

· Proficiency in Microsoft Office

· Familiarity in the basics of group sales

· Ability to work independently and exercise good judgment with exceptional attention to detail

· Ability to successfully manage multiple tasks and meet deadlines, set priorities and determine objectives and strategies to achieve them

· Ability to learn and adhere to Florida Sunshine Law and related public records requests

· Strong problem-solving skills and the ability to assess and anticipate issues and proactively resolve them

· Strong verbal and written communication skills; excellent interpersonal skills with the ability to work effectively with all organizational levels

· Positive, professional, "can do" attitude and ability to excel in a fast-paced environment.

· Must have a Florida driver's license and access to a working vehicle, for use in local deliveries and local travel

ENVIRONMENTAL CONDITIONS:

· Office will be considered 126 E. Orange Ave, Daytona Beach, FL 32114 and Volusia County

· Limited weekend and evening hours required

· Frequently work at a fast pace with unscheduled interruptions

PHYSICAL DEMANDS:

· Ability to lift up to 25 pounds occasionally

· Ability to drive own vehicle as required to perform essential job functions

COMPENSATION:

Salary is commensurate with experience.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Employees are strongly encouraged to wear face masks and practice proper social distancing. Masks and sanitizer are made available to each employee.

Work Location: One location