Administrative Asst II

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Job description

Searching for a place to make your mark? Every great team depends on the individual contributions of its members - the skills, talents, and the passion that each team member brings. At Citizens, we're building a workforce of top achievers committed to our company's mission and vision. Our company values the knowledge that comes from experienced and dedicated individuals with a variety of backgrounds, in or out of insurance.

Citizens' Mission is to provide property insurance protection in Florida to those who are, in good faith, unable to obtain coverage through the private market while also providing the utmost in customer service. Our Values are public service, integrity, respect, responsiveness, and sound judgment. We strive to not only provide affordable insurance products and services but also to provide sound financial responsibility to the citizens of Florida.

At Citizens, we are a team of dedicated, service-minded professionals committed to our policyholders. Come achieve and maximize your potential with us!

About Siu

Financial responsibilities drive Citizens' Special Investigations Unit's (SIU) commitment to finding ways to more quickly identify and more effectively fight insurance fraud. In order to do this, Citizens' SIU is committed to building the strongest, most innovative and most talented investigative and analytical teams. This requires that we recruit high achievers who thrive in an environment that emphasizes individuality, respect, growth, and ownership, and where the best ideas-even if new or untried-are the ones that make it to the top. As a part of the Citizens' SIU team, you will be recognized and rewarded for your talents and outstanding performance, dedication, and loyalty.

Administrative Assistant II

Under general supervision provides all administrative support for a work area or group of individuals within a business unit.

Essential Functions Of The Job

• Model ethical behavior and executes job responsibilities in accordance with Citizen's core values, ethics, and information protection policies.
• Responsible for answering phones, taking messages, greeting visitors and directing to appropriate staff. Responsible for opening and distributing mail, retrieving, and distributing faxes to appropriate staff. This may include preparing and distributing to large groups emails and communications.
• Scheduling and coordinating meetings, conferences and making all audio and visual arrangements. Maintaining calendars, preparing agendas and minutes to all meetings.
• Compile data, create and maintain spreadsheets that may include weekly reports for management team. May also prepare expense and budget reports for the team or department.
• Create copy and distribute forms, documents, manuals. Organize, file and maintain corporate documents, records and reports according to record retention policies.
• Coordinate travel arrangements and provide back administrative support for management as needed.
  

Knowledge, Skills And Abilities

• Working knowledge of office equipment, printers, fax machines.
• Knowledge of all Microsoft Office Products, Word, Excel, PowerPoint.
• Communication skills.
• Attention to detail.
• Ability to multitask, prioritize work, and coordinate projects.
• Handling of confidential materials and matters.
• Interpersonal skills.
• Organizational skills.
• Problem solving skills and techniques.
  

Required Education And Experience

• High School Diploma/GED
  

AND

• 3 years administrative/clerical experience.
  

Physical Requirements

Ability to sit for long periods of time, hear and converse over the telephone, and key frequently on a computer for long periods of time (4 or more hours per day).

We offer unlimited career potential, excellent training and development opportunities, and a structured Career Development program to explore future roles of interest while growing and developing in your existing role.

Citizens offers a competitive compensation and benefits package that includes comprehensive medical/dental, Retirement Savings Plan, Vacation and Sick Time, EAP, Tuition Reimbursement, Community Service and much more!

• Retirement savings plan with a generous company match
• Medical, dental and vision coverage
• Company Paid employee basic life insurance and short-term disability
• Generous paid time off: vacation, sick and holiday leave
• Employee Assistance and Wellness Programs
• Tuition reimbursement
• Professional and leadership development opportunities
• Flexible work schedule and Alternative Work Arrangements
• Company Paid Parking
• Employee recognition programs
• Relocation assistance (where applicable)
• Community and volunteering opportunities
• Casual dress
  

Citizens is Proud to Be an Equal Opportunity Employer

Visa Sponsorship is not available for this position.

Primary Location

US-FL-Jacksonville

Work Locations

Jacksonville

Job

ENT - Administrative Assistant

Organization

CPIC BU

Job Posting

Nov 12, 2021, 4:11:49 PM