Executive Assistant

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Job description

WHAT YOU'LL DO

You solve problems before anyone knows that a problem exists.

We are The Boston Consulting Group (BCG), a 50-years young strategy consulting firm. BCG consistently ranks at the top of the Best Company to Work For list by Fortune Magazine and #1 in Consulting Magazine's annual "Best Firms to Work For" survey ( a list we've been on since they started doing the survey 21 years ago!).

While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for, we'd be excited to share it with you.

We are looking for a dynamic, driven Executive Assistant (EA) who can work with little direction to support a roster of Managing Director and Partner ("MDP") level executives in the Miami office of BCG. At BCG, EAs are an essential part of the office and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of BCG and our clients.

POSITION SUMMARY:

A successful EA manages and assumes responsibility for the MDP's agendas, effectively and proactively prioritizing on behalf of the MDPs in appropriate situations. We need you to identify and manage the right priorities and processes to ensure that the consultants we support have what they need to seamlessly serve the needs of our clients. You make decisions and give guidance to others based on knowledge of the client and MDP preferences.

This position involves booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, supporting the case team process, and generally keeping up with the fast pace of our most senior consulting staff.

While the consultants spend most of their time at the client site, back here at home base (aka the Miami office) you will be surrounded by an Administrative Team that consists of a group of really smart, team- oriented people. EAs actively participate in office life, are flexible and willing to help fellow Business Services Team (BST) members, and collaborate across functions. They serve as mentors to more junior members of the Admin team. We work hard together, and we go out of our way to support each other - we want everyone to be successful, individually and as a team.

We won't define a career path for you - some of the EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions. Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

YOU'RE GOOD AT

• Provide high-level executive support for a roster of MDPs in a fast-paced and changing client service environment:
• Organize and schedule client and internal meetings and events with an understanding of business priorities - proactively manages extremely complex calendars
• Proactively manage and drive case team logistics
• Effectively prioritize client needs (both within and across different client teams)
• Ability to provide "content-related" support to the MDP. Examples would include proposal support and management, basic analysis, background research, business development, budget support
• Anticipate and coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time and ground transportation
• Process timesheets and expenses on a timely basis
• Prepare proposals, letters, slide decks, client invoices, etc.
• Proactively support business development efforts
• Assist with preparation of case team materials and basic PowerPoint/Excel tasks - prepare slides, proposals, and other documents, including proofreading, editing, copying, and binding when requires
• Draft and archive correspondence
• Conduct research and gather information from public sources across multiple industries; synthesize and package results
• Provide backup support to other executives on a regular basis
• Maintain high levels of confidentiality
• Support administrative aspects of executives' internal commitments: practice area activities, BCG leadership committees, recruiting, etc.
• Act as thought partner and trusted advisor to MDPs and others at BCG
• Make sure they know what they need to know
• Guide them toward making right decisions about use of time
• Loop in all relevant parties when needed
• Build effective working relationships with key stakeholders:
• BCG executives - understand preferences relating to travel, calendar, etc.
• Clients and their Assistants - facilitate the scheduling process and relevant communications
• EA and AA peers - work together to support other Project Leaders/Principals/Os on the case team; provide back-up assistance as needed
• BST peers and internal resources - obtain and share information with wider team as needed; help case team navigate internal resources
• Perform other duties as assigned or required; responsibilities will vary

YOU BRING (EXPERIENCE & QUALIFICATIONS)

• Bachelor's degree
• Demonstrated leadership and/or customer service experience
• Minimum of 3 years experience in a fast paced environment (really fast paced!) supporting senior executives, strongly preferred

YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

EQUAL OPPORTUNITY

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

VACCINE POLICY

Effective November 1, 2021, all new US hires must be fully vaccinated* or subject to a religious or medical exemption.

*two weeks after receiving the final dose of a WHO-approved COVID-19 vaccine.