Office Administrator

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Job description

1 Search Group is actively recruiting for an Office Administrator to join a growing client of ours with offices in the Brickell area. The Office Administrator will support the overall business operations for a well established and stable organization. Outside of general office duties this person will get to support with projects and work closely with the owners of the company. The Office Administrator will perform the following duties:

• Greet visitors as they walk into the office, answer in-bound calls and direct them to the appropriate contacts
• Perform general office duties to include maintaining files, scanning, faxing and organizing documentation
• Track and order office inventory as needed
• Generate inter-office memos, emails and other time sensitive information
• Perform clerical duties and support for the owners and department heads
• Manage the yearly insurance renewals for multiple insurance plans
• Manage and direct outside resources such as landscaping, cleaning and other contractors
• Renew and manage office compliance, certifications and other time sensitive tasks
• Ad Hoc projects as needed

Requirements include:

• 3 to 5 years of general office experience and management
• Ability to multi-task and handle time sensitive duties
• Proficiency with Microsoft Office to include Word, Excel and Outlook
• Ability to communicate effectively and provide excellent customer service as needed