Synagogue Administrative Assistant

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Job description

Synagogue Administrative Assistant

The Synagogue Admin Support person contributes integrally to the congregation's success, supporting staff and lay leaders with membership and communications functions.

Key responsibilities will include administration; office management; communication with members and facilitating their engagement; and planning and implementing events, religious services, and activities. The assistant will be one of the primary front-line contacts with the community and with other organizations. Attendance at key events and some Shabbat/holiday services is expected. The successful candidate will be an integral part of a team to further our mission.

Role and Responsibilities

1) Publicity & Communication (for each: write, publish, post, and/or design)

a. Website and Calendar (Word Press)

b. Email Announcements (Constant Contact & Shulcloud )

c. Printed Publications - Shabbat Bulletin, Flyers, Signage

2) Assist Office

a. Be the "voice of the office" as the first point of contact when congregants or any other person calls

b. Manage, post & distribute Synagogue Calendar - (Public & Internal)

c. Coordinate Events (auxiliaries & membership)

d. Manage Membership Database

e. Manage phone system

f. Communicate effectively and personably with congregant and make sure their needs are met

g. Work closely with Executive Director and Rabbi on tasked deemed necessary by them

Qualifications and Educational Requirements

1) Bachelor's degree preferred with 4-5 years of experience working in a small office, preferably for a not-for-profit.

2) Experience with Judaic practices and rituals preferred, but not required.

3) Knowledge of computers and databases- particularly Microsoft Office & Pro-Shop

Preferred Skills

Highly Organized

Ability to multitask

Team Player

Exceptional Communication Skills

Highly efficient

Basic knowledge of privacy and discretionary practices

Customer Service Mentality