BUYER-PROCUREMENT

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Job description

The Buyer ensures that the items and services to support the various business functions are purchased from qualified (specified in some cases) suppliers and are delivered according to agree pricing, terms and conditions. The buyer compiles and maintains records of business transactions and office activities of the company by performing the following duties. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Interfaces with various business functions to plan & prioritize purchasing activities. 2. Reviews requests, creates requisitions for purchased items & manages approval process. 3. Confers with vendors to obtain product or service information such as price, availability and delivery schedule. 4. Transmits and prioritizes approved purchase orders and supporting documents to supplier. 5. Tracks order acknowledgement and provides visibility of potential interruptions to internal customers. 6. Tracks orders and confirms lead times, delivery dates and costs. 7. Contacts vendors with discrepancies with quantity and quality. 8. Reviews, updates and maintains purchase orders until they are closed. 9. Ensures orders adhere to supplier agreements, quotes/proposals, and contracts; reports nonconformance. 10. Assist finance staff in resolving reception and invoice discrepancies. 11. Identifies opportunities and implements actions to achieve efficiencies. 12. Interfaces with all departments and resolves problems and issues as necessary. 13. Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority. 14. Helps develop/maintain the company's inventory tracking system. Competencies 1. Technical Capacity. 2. Organizational Skills. 3. Communication Proficiency. 4. Customer/Client Focus. 5. Time Management. 6. Collaboration Skills. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Position Type/Expected Hours of Work This is a full-time position. Days of work are Monday through Friday, day shift, 40 hours per week. Travel Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected. Required Education and Experience 1. High school diploma or GED, and one to three years related experience and/or training, or equivalent combination of education and experience. Preferred Education and Experience 1. Experience with currently used software systems. 2. A general knowledge of purchasing processes.