Executive Support / Administrative Assistant

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Job description

ADMINISTRATIVE ASSISTANT

Excellent Part-time Opportunity at a Growing Company!

Bring your administrative assistant or executive assistant and office support skills to an innovative, friendly, team-oriented, healthcare services company! Seeking people with experience providing personal and admin support for executives or management.

Candidates with relevant experience from any industry are welcome to apply!

Part-time, 3 weekdays per week, 9:00 AM-3:00 PM or 10:00 AM-4:00 PM shift, onsite at our headquarters in Maitland, FL. Direct-hire, temp role, 5-6 months with potential for longer term, based on company needs. May be eligible for paid holidays. More info below!

Qualifications:

• 1-3 years of experience in an administrative assistant, executive support or office support role, required.
• High School Diploma, required. Associates Degree or higher level education, preferred.
• Proficiency with Microsoft Office Suite, required. Proficiency with Adobe Suite, a plus.
• Absolute loyalty, trustworthiness, friendliness, and professionalism at all times.
• Strength of character, adaptability, and the ability to be very resourceful.
• Strong work ethic, able to execute tasks with excellence and efficiency.
• Excellent written and verbal skills, organized, exceptional at keeping track of things and follow up.
• Must use own vehicle for running errands and assigned tasks.
• Medical, healthcare or insurance experience (i.e. pharmacy, doctor's office, hospital, etc.), a plus.
• Ability to maintain strict confidentiality regarding sensitive info.

We care about the safety and well-being of our team. We require masks (in common areas), social distancing and other precautions, following local government and CDC guidelines. Our office was designed with the pandemic in mind, with room to grow!

ADMINISTRATIVE ASSISTANT

Essential Functions:

• Personal and admin support to the President, CEO and COO, accepting assignments without hesitation, being open minded, taking initiative.
• Handle sensitive personal and business info with absolute discretion, maintaining strict confidentiality and the utmost professionalism.
• Gatekeeper for all communications via mail, email, phone, etc., as well as compose and prepare personal and corporate documents.
• Manage and organize personal and company records, data, confidential info.
• Perform meticulous and precise note taking at any given moment.
• Maintain personal and business calendars for scheduling meetings, events, task and project deadlines, reminders, travel, etc. Provide additional reminders for appointments for executives.
• Coordinate personal and business travel, plane tickets, car rentals, hotels, amenities, meals, activities, etc.
• Coordinate personal and company events, social gatherings. Remind executives of special occasions such as birthdays, anniversaries, etc.
• Planning and purchasing of personal and business gifts, meals, etc.
• Run errands, purchase goods and services, and other tasks, using own vehicle for transport.
• Handle financial responsibilities - paying bills, account / banking info, researching cost effective services, negotiating with service providers.
• Work diplomatically with personal and business associates, vendors. Act as a liaison to Company executives, department managers & staff.
• Flexible and willing to put in extra hours for time-sensitive projects. Able to respond to calls, texts and emails from the President, CEO and COO beyond business hours, as needed.
• Populate presentation templates based on data, graphs and other charts provided.
• Manage and coordinate info for the Company's social media accounts.
• Provide office administrative support, such as: greeting visitors / clients, supply inventory, and helping leadership, human resources and admin staff to ensure things in the office are running smoothly.
• Perform special projects, research assignments, other tasks as given.
• Utilize independent judgement, prioritize and organize a diversified workload.

Hours:

Part-time, 3 days per week: Monday and 2 other weekdays, 9:00 AM-3:00 PM or 10:00 AM-4:00 PM shift. Temporary role for 5-6 months with potential for longer term, based on company needs (permanent role not guaranteed).

Compensation & Benefits:

$10-$16 per hour. Offer based upon experience, education, and interview process. Applicable mileage reimbursement and cellphone stipend. May be eligible for paid holidays from the start. Eligibility for PTO if working 6 months or longer. May be eligible for other benefits, based on requirements.