Administrative Assistant

Job description

Job description

Basic Skills

• Must be able to communicate well with outside sales staff and independent representatives and keep them up to date on changes to product lines, pricing, and customer status

• Must be able to speak fluent English
• Must have basic understanding of computer skills with experience in Microsoft Office, and database entry
• Will be responsible for learning and conveying information on several product lines and will do so over the phone, via fax or email
• Must be able to multi-task and operate in a busy office environment with patience and focus on customer service
• Must be able to operate a multi-line phone system, a copier, fax, and computer
• This position will report to the Accounting Manager.
• Co-ordinates sales department with purchasing activities
• Communicate with various factories on order status and credit issues as relative to the customer
• Basic Skills Continued
• Keep a calendar and schedule time for planning, Excellent Organizational skills are a must
• Keep track of and report damages within assigned department

• Help process vendor defects and in-house damages
• Assist in month end close, generating reports and data entry into Excel.
• Reconciling corporate credit cards monthly
• Generate daily, weekly, monthly sales report for sales reps and internal office staff for analysis.
• Data entry and Microsoft Office proficiency.
• Check status of order with vendors
• Follow up on status with shipping and trucking company as to when product will ship and other shipping details
• Process customer credit apps and inquire about credit references.
• Maintains a level of professional, business standards at all times, i.e. follows appropriate dress code, help to maintain a positive culture of success with co-workers, management and customers
• Responsible for the maintenance of account receivable aging report to ensure payments are received within terms.
• Processing Accounts Payable invoices on a weekly basis.
• Appropriately addresses conflict between team members as well as behavioral problems in a timely manner
• Able to problem solve in assigned assembly area and provide solutions

• Strong communication skills including:
• Ability to compose an e-mail in a professional manner to send outside of the company and inter-company correspondence.
• At least a basic understanding level of Excel.
• Listening and attention to detail

Hours: 8:30am to 5:00pm, Monday Through Friday

Salary based on experience

Medical Benefits after 90 days

Dental Plan

Vacation/Sick/PTO

Job Type: Full-time

Pay: $10.00 - $18.00 per hour

Job Type: Full-time

Pay: $11.00 - $17.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Sanford, FL: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Work Location: One location