Administrative Assistant - Director

Job description

POSITION PURPOSE The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES : 30% - Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. 30% - Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar. 25% - Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;. 15% - Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review. NATURE AND SCOPE This position typically reports to Director/Sr. Director This position has 0 Direct Reports ENVIRONMENTAL JOB REQUIREMENTS Environment: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. Travel: Typically requires overnight travel less than 10% of the time. Additional Environmental Job Requirements: No travel requiredMINIMUM QUALIFICATIONS Must be eighteen years of age or older. Must be legally permitted to work in the United States. Additional Minimum Qualifications: - Provides primary support to a specific supervisor and/or department. - Typically has frequent contacts outside the workgroup. - Typically assignments follow existing routines or instructions. - Typically considers among a few options and past practice when solving problems. - Typically, guidance is always available and prior permission is required before changing work methods. Education Required: The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED. Years of Relevant Work Experience: 2 years Physical Requirements: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Additional Qualifications: Preferred Qualifications: - PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet. - Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills. - Skills in operating office equipment (e.g., fax, copier, phone, etc.). Knowledge, Skills, Abilities and Competencies: - Action Oriented. - Decision Quality. - Collaborates. - Instills Trust. - Situational Adaptability. - Communicates Effectively. - Customer Focus. - Resourcefulness.