Office Manager

Job description

A premier real estate firm seeks a highly skilled and self-motivated office manager to join our team. This role is in a fast-paced and fluid organization. As such, the ideal candidate should be comfortable quickly shifting priorities, learning new processes, and taking on additional projects when necessary without impacting job performance.

In this position, you will play a key role by performing various administrative and clerical tasks, including but not limited to assisting agents with tasks, answering the phone, organizing documents, and managing office supplies. Reliability and a strong work ethic combined with excellent communication skills are a must, as is familiarity with all necessary office equipment, software, and procedures.

Responsibilities

• Have great oral and written communication skills and attention to detail
• Assist the Business Office Manager with the daily, monthly and annual financials
• Monthly Bank Reconciliations
• Process all new contracts and pay out agent commissions
• Create agent's monthly invoices
• Knowledge of Quickbooks
• The ability to learn new programs and train new agents
• Greet clients and set a positive office atmosphere
• Answer phone, take messages and redirect/transfer calls
• Organize and maintain files and records, update when necessary
• Create and maintain company documents and spreadsheets
• Oversee mail distribution, and prepare outgoing mail or packages
• Operate, troubleshoot and manage office equipment (i.e., printers, tv, computers)
• Prepare and run weekly sales meetings
• Maintain inventory of office, order, and stock necessary supplies
• Liaison with building management

Qualifications

• Associates degree or higher, or 3+ years equivalent work experience
• 3+ years office management experience (real estate experience desired, not required)
• Required proficiency of entire Microsoft Office Suite
• Quickbooks experienced highly desired
• Zoom video set-up experience preferred
• Strong working knowledge of office procedures and management
• Ability to effectively use and maintain office equipment
• Outstanding communication, organizational, and multitasking skills
• Ability to think outside the box and is solution-oriented