Part-time Administrative Assistant

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Job description

New Part-time Administrative Assistant Position!

Position Summary:

The Team Administrative Assistant is responsible for a variety of administrative and analytical tasks to support members of the team. The role requires a highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be proactive and thrive in a demanding, fast-paced and constantly changing environment.

Duties and responsibilities

• Manage team's calendars, schedule meetings and set up conferences across multiple time zones
• Assist with various administrative aspects of the team, including but not limited to monitoring email inboxes, answering phone calls, mail services, general copying, filing and scanning
• Support in the preparation of reports, meeting summaries, as well as client confidentially agreements
• Organize internal and external meetings, including logistics, attendees, materials and communications
• Schedule all travel within budget, producing travel itineraries and expense reports
• Perform special projects and additional administrative duties as assigned

Requirements and Qualifications

Required:

• High school diploma or equivalent
• At least two years of direct experience in an administrative role
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and Salesforce or other CRM software
• Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task.
• Proven ability to consistently and positively contribute in a fast-paced, evolving work environment
• Possess strong attention to detail and the ability to effectively prioritize multiple tasks in an environment with distractions
• Ability to adhere to an expectation of complete confidentiality on all business matters
• Excellent communication (verbal and written) as well as interpersonal skills; proven ability to take initiative and build strong, productive relationships
• Must have the ability to interact with a variety of individuals (employees at all levels, clients, vendors), along with the ability to work independently are required
• Demonstrated ability to learn, intellectually curious and forward thinking

Preferred:

• Associates Degree or higher

• Experience in professional services environment