Recruiting Coordinator

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Job description

Position Summary

As a crucial member of the Talent Acquisition Department, the Recruiting Coordinator provides administrative and project management support, enhances candidate and internal and external stakeholder communication, coordinates the receipt of recruiting requisitions for all positions received from the business units, and assists with the pre-employment hiring process.

Position Responsibilities

Serving as the central recruiting function resource, the recruiting coordinator is responsible for enhancing internal and external customer communication and interaction with the Talent Acquisition Department as the first and primary point of contact by: (50%)

* Providing support and project duties related to Talent Acquisition Group's activities including coordinating and scheduling candidate interviews/pre-brief's/debriefs, and preparing interview itineraries and resume packets while actively communicating with hiring managers and candidates;
* Ensuring seamless and efficient day-to-day operations and activities of the recruiting function, Recruiting Consultants, and the department's clients (hiring managers and coworkers, internal and external candidates, HR Business Partners, outside vendors and strategic partners, organizational development, and other core HR functions);
* Communicating effectively with hiring managers, key leaders, human resources staff, and HR Managers in other locations to expedite the interviewing and selection process;
* Communicating with candidates to ensure their understanding of next steps, processes and procedures (i.e., selection process, candidate coordination, and other candidate management activities, etc.); and
* Updating and maintaining forms such as electronic applications and related forms, offer letters, new hire documents, etc.
* Drafting correspondence, creating spreadsheets, and reports as requested;
* Processing recruiting invoices and candidate expense reports as needed

Reviews and coordinates recruiting requisitions within Applicant Tracking System prior to posting by: (25%)

* Maintaining the Company's ATS system (Creating requisitions, facilitating and monitoring recruiting process, ensuring candidate is in appropriate stage of process, creating offer letters, etc) in strong partnership with the Recruiting Consultants.
* Coordinating, answering questions, granting system access and maintaining list of third-party recruiting agencies requesting to/or approved to work with the Company.
* Examining the position description and salary grade to ensure that the information is accurately reflected on the recruiting requisition.

Administering the Pre-Employment Process by: (20%)

* Initiating background check process;
* Administering Candidate assessments
* Generating candidate offer letters;
* Communicating with new hires regarding coordination of background check, employment verification, reference checks, etc.
* Coordinating new hire documents (Sign-On Bonus, Employee Referral Bonus, etc.); and

Provides ad-hoc support for other Talent Acquisition Group members by: (5%)

* Maintaining current and accurate Talent Acquisition Group information on the Intranet regarding job descriptions, internal job announcements, and where to find forms and other information
* Assisting with prescreening candidates as requested;
* Coordinating materials for special events and career fairs; and
* Other assistance as required.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Position Requirements

* Ability to work well with all levels of employees and management.
* Experience with an Applicant Tracking System strongly preferred
* Strong communication skills and the ability to develop and guide processes through to closure.
* Demonstrated skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary software).
* Demonstrated ability to handle multiple tasks simultaneously and in a timely manner.
* Demonstrated ability to handle confidential material and information in an ethical, professional manner.
* Ability to effectively work independently and with others to support strong team development.

Education/Experience:

Required:

* Bachelor's Degree preferred; Associate's Degree or equivalent experience in a key administrative, project coordination role in a mid-size or large corporate environment required (recruiting/service division, search firm, consulting organization, etc.)
* Experience in project management, system administration, administrative support, written communication, and documentation management are highly desirable.
* Zero to three years of recruitment support experience preferred (experience within a high- volume, fast-paced recruitment function preferred).

Competencies

* Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
* Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self- imposing standards of excellence rather than having standards imposed.
* Applied Learning: Assimilating and applying new job-related information in a timely manner.
* Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
* Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
* Managing Work (includes Time Management): Effectively managing one's time and resources to ensure that work is completed efficiently.
* Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals.
* Innovation: Generating innovative solutions in work situations; trying different and novel ways to deal with work problems and opportunities.
* Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals.
* Written Communication: Expressing ideas clearly in memoranda, reports, letters, or other documents with appropriate organization and structure, correct grammar, and language or terminology that is adjusted to the characteristics and needs of the audience.

Nearest Major Market: Chicago

Job Segment: Recruiting, Consulting, Administrative Assistant, Project Manager, Human Resources, Technology, Administrative