Administrative Assistant

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Job description

Responsibility:

Provide administrative support to the management team and perform administrative tasks as appropriate for all departments of the company. This position will serve as a backup to the Receptionist and may assist in meeting planning, marketing events, accreditation projects, file management, and more.

Reporting Relationship:

The Administrative Assistant reports directly to the Deputy Executive Director.

Primary Duties and Responsibilities:

• Reception back-up
• Answer calls
• Dissemination of emails
• Prepare and disseminate general correspondence and deliveries
• Provide staff support to the management team and other departments as assigned
• Assist with PSDR
• Assist with maintaining clean and orderly office appearance
• Prepare office and conference room for guests and attend to the needs of guests in the office
• Data entry
• Process Surveyor packets
• Process Self Surveys as needed
• Assist with Calls/Emails to facilities
• Data Entry Surveyor Performance Evaluations
• Serve as support staff for all accreditation programs
• 2nd Tier Reception back-up
• Filing
• Special projects as assigned
• Scanning and file management
• Special projects as assigned

Knowledge, Skills, Abilities:

Considerable knowledge of office practices and procedures and ability to perform clerical functions with independent judgment. Understanding and demonstrating the use of proper grammar and punctuation to edit proposals, reports, correspondence, and minutes. Ability to organize and distribute work, prioritize tasks, meet deadlines. Able to identify problems, research alternatives, and bring to a successful resolution. Ability to manage complicated schedules and varied projects; assist in organizing workload and anticipate assistance that may be required.

Education:

A High School diploma is required. Preference is for an undergraduate degree.

Experience:

Minimum of five years of upper-level assistant work experience, advanced word processing skills, and computer skills are required.