Executive Assistant

Job description

Responsibilities:

• Relieve management of project administrative detail

• Manage Executive Calendar /Travel itinerary

• Event and meeting coordination including attendee transportation, hotel bookings, travel arrangements, A/V requirements, catering, etc.

• File Travel and Expenses in the system

• Arrange customer/employee appreciation events

• Arrange Team building events

• Compose and manage correspondence/reports/contracts for Executive's signature

• Arrange essential mail in priority action order and distribute to staff

• Check deadlines on incoming requests and put preliminary work in play

• Process replies on own initiative or on Executive direction

• Workflow approvals on behalf of executive based on the direction and company policy

• Document preparation and filing

• Maintain inventory of office supplies

• Project Administration Coordination

• Research, draft or abstract reports

Qualifications:

• Proficiency with MS Office applications: Word, Excel, and PowerPoint
• Excellent communication skills
• Flexibility
• Ability to multitask
• Ability to work well with all levels of internal management and staff as well as outside vendors and clients