Paralegal

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Job description

Who You Are

You have an analytical mind, unbelievable organizational skills, wit and can think on your feet. You make lists to keep you organized and on track on what you need to accomplish. In fact, if you accomplish something not on the list, you put it on the list and then cross it out (okay, maybe you don't go that far, but it is okay if you do). You like working on a team and independently at the same time. You treat co-workers as clients, recognizing the legal team serves the needs of the business, including providing guidance, support, and solutions on targeted legal and compliance issues.

Who We Are

Ash Brokerage is an insurance brokerage general agency (BGA). We're one of the largest privately owned BGAs in the country. If you're in the business, then you know how a BGA works. If you're not, here goes: A BGA works with financial professionals who sell insurance, such as independent agents, financial planners or investment advisors. Those advisors come to us with information about their clients, then we check out multiple insurance companies and product options to help find solutions to fit their needs. Sometimes those needs are fulfilled by our subsidiary broker-dealer (more on that later).

That's what we do in a nutshell … but, there's so much more!

Yes, we're in the insurance business, but we're out to change the perception of what our industry does. Really, we're less of a sales organization and more a partner to provide peace of mind. On the Legal and Compliance Team, we're proud to play a vital part in developing and maintaining the legal and compliance infrastructure, so that our companies and teams are set up to do what they do legally and compliantly. We take our responsibility to heart, knowing everything we do helps protect the lives of others. No matter the case, we're always looking for ways to make life (insurance) easier for everyone involved.

What You'll Do

The Paralegal role is a hands-on resource reporting to the Chief Legal Officer to support the legal and compliance team on all aspects of legal/compliance functions and related administrative duties.

Key responsibilities include:

• Draft and revise frequently used legal agreements including but not limited to confidentiality agreements, selling/service agreements, distribution partner agreements, and other documents.

• Work collaboratively with internal clients in preparing legal documentation and/or processing transactions.

• Timely file and maintain corporate filings and registrations, including with state insurance and/or securities departments, secretary of state offices, and the Financial Industry Regulatory Authority (FINRA - a broker-dealer function).

• Draft corporate resolutions and general corporate documents.

• Provide assistance with various duties to support board calendaring, board meetings and related activities.

• Administer and maintain legal and compliance records, including corporate governance records, broker-dealer books and records, and contract management.

• Conduct legal research from time to time.

• Prepare responses to subpoenas.

• Prepare correspondence, communications and reports to support legal function matters.

• Support and organize insurance company agreements and product information for our subsidiary broker-dealer and one of our sales teams.

What You Need

• 5+ years paralegal experience; a mix of law firm and in-house experience a plus

• Associates degree or higher; paralegal certification preferred

• Public notary license (or willingness to obtain one)

• Clear and unequivocal commitment to ethics, integrity, confidentiality and discretion

• Service-oriented with a strong sense of pride and ownership over work product

• Willingness to learn, ask questions and be resourceful to accomplish work objectives

• Highly organized, responsible and able to exercise independent judgment to prioritize competing demands and complete work timely and professionally

• Effective written and verbal communications, with a high level of professionalism in all interactions and correspondence

• Self-motivated and proactive with a strong sense of ownership to complete tasks in areas of responsibility

• Exceptional attention-to-detail with proficiency in grammar and proofreading

• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint, Teams, SharePoint), Adobe Professional, Webex videoconferencing and other teleconferencing platforms