Part-Time HR Generalist (20-30 hours per week)

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Job description

IMPORTANT NOTICE: This is a permanent part-time position. You must be experienced in and looking for a long-term, permanent, part-time position during regular working hours with a set schedule to qualify for this position.

The Orchard School

The Orchard School has an exciting opportunity for an experienced HR Generalist to join our team. This is a part-time (20 hours/week) role that will work collaboratively with an external human resources consultant partner to execute the HR functions for the Orchard School.

Founded in 1922, Orchard is an independent, non-sectarian, progressive school students in preschool through the 8th grade. Orchard is committed to advancing each student's academic success, self-confidence, open-mindedness, ethical character, leadership, and love of learning. Located in northern Indianapolis on a 43- acre, wooded campus with a state-of- the-art facility, Orchard promises academic excellence through a well-rounded education, engaging the natural curiosity of students in an active, child-centered, and experiential learning environment. We seek and strive to maintain a diverse and inclusive school community and are committed to the principles that promote diversity, equity, and inclusion. We value the skills, knowledge, and experiences a diverse workforce brings to our school.

Position Summary

The Human Resource Generalist will run the daily functions of the Human Resource (HR) department and will liaison with the HR/payroll service provider. The HR Generalist has primary responsibility for recruitment, onboarding, worker's compensation, employee relations and general HR administration. In collaboration with an external consultant, the HR Generalist will also provide support for payroll, benefits, and leave administration. The HR Generalist will provide guidance to staff and leaders on company policies and practices.

Essential Duties and Responsibilities

1. Coordinate with directors to formulate recruiting plans as vacancies occur while overseeing standard recruiting practices including posting positions and managing applications.

2. Manage employee and contractor background check processing and tracking.

3. Deliver HR orientation for all new hires.

4. Provide adequate training to employees and managers regarding personnel policy, benefits and other employment-related topics.

5. Annual benchmark of compensation plans.

6. Produce and distribute annual re-appointment letters and employment agreements to all employees.

7. Annual review of personnel policies and procedures and provide recommendations for change.

8. Employee communications on benefit plan changes, personnel policy changes and other relevant personnel topics to employees.

9. Consult with and support directors on employee performance and discipline matters including the tracking of employee performance evaluations.

10. Respond to employee relation issues such as complaints and other allegations and conduct investigations when necessary. Counsel employees regarding work matters and refer employees to EAP about personal matters.

11. Respond to unemployment claims and represent the organization when necessary.

12. Respond to and manage worker injuries by making the first report of injury to the worker's comp carrier, communication with the employee and manager and managing the worker through the injury recovery process.

13. Respond to annual worker's compensation audits by collecting necessary reports and documentation for the auditor.

14. Respond to annual 403b census request and audit by collecting necessary reports and documentation for the auditor.

15. Assist CFO with preparation of 5500 documents.

16. Responsible for maintaining and securing all employment and benefit and related files for compliance and documentation.

17. Develop and monitor employee relations programs including years-of-service awards and May appreciation events.

18. Assist the CFO and liaison with the benefit broker on annual benefit review and renewal.

19. Liaison with HR/Payroll service provider on the following:

a. payroll database and records, payroll submission and reconciliation including accurate payment of payroll taxes.

b. Benefit enrollments, terminations, monthly benefit bill reporting and reconciliation, and open enrollment administration.

c. FMLA and other leave administration.

d. Hiring, onboarding and termination of employees

20. Administering the organization's benefit programs which include: health, life, long- term disability, short-term disability, flexible spending, dental, employee assistance plan, 403(b), tuition reimbursement and leave time and others.

21. Identify legal requirements and regulations affecting the HR function, ensuring compliance and monitoring the exposure to the organization.

22. Commit to regular professional development to stay current with changing employment laws and regulations.

Additional Duties and Responsibilities

• Other school-related duties as assigned.

Physical Demands

The physical demands of the job include:

• Talking, listening and vision

• Sitting and using hand dexterity

• Bending and crouching and occasional lifting up to 20 lbs

Knowledge, Skills and Abilities

1. Considerable knowledge of principles and practices of HR management

2. Thorough knowledge of federal, state and local laws governing employment law (EEO, OSHA, workers compensation, ACA, ADA, COBRA, ERISA, FLSA, FMLA)

3. Protect confidential information and establish credibility

4. Excellent interpersonal skills with an ability to get along with diverse personalities, be tactful, confidential, mature and flexible

5. Use judgment that is consistent with standards, practices, procedures, regulation or government law while recognizing and supporting the organization's preferences and priorities

6. Identify and respond to personnel issues, collecting data, establishing facts, drawing valid conclusions and making recommendations

7. Read, analyze and interpret legal and other technical documents such as summary plan descriptions and contracts

8. Write effective letters, reports, spreadsheets and other business correspondence and present information to applicable constituencies

Qualifications

• SHRM-CP, PHR or SPHR certification is preferred

• Bachelor's degree is preferred

• Three to five years of experience as an HR Generalist required

Job Type: Part-time

Pay: $20.00 - $40.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Application Question(s):

• Have you ever managed a 403(b) plan?
• Do you have experience assisting in preparing 5500 docs?

Education:

• Associate (Required)

Experience:

• HR Generalist: 5 years (Preferred)
• Benefits administration: 3 years (Preferred)
• Employee relations: 3 years (Preferred)
• Payroll: 3 years (Preferred)
• FMLA: 3 years (Preferred)

Work Location: One location