Executive Assistant to Business Affairs and Human Resources

---

Job description

Executive Assistant to Business Affairs and Human Resources

Purpose:

Performs administrative and secretarial services for a senior officer of Louisiana College.

Essential functions:

Prepare correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.

Gathers information requiring a determination and evaluation of sources; compiles data involving an understanding of programs, policies, and procedures. May draft financial, statistical, and/or narrative reports.

Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

Schedules appointments; arranges and participates in conferences and meetings; and disseminates minutes; recommends agenda items; makes travel arrangements.

Perform records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.

Maintains departmental personnel records; maintains financial records for operating and equipment expenses; orders and maintains office supplies.

Complete insurance policy renewals as needed.

Safeguards the confidentiality of the College by exercising discretion in communicating information to faculty, students, staff and the handling of records, files and similar confidential items.

Operates office machines including typewriter, calculator, duplicating equipment, word processing equipment, or computer terminals. Knowledge of excel, PowerPoint, and Microsoft word.

Manage the rental properties owned by the College.

OTHER DUTIES AND RESPONSIBILITIES:

Answers incoming phone calls, routes to appropriate individual; answers questions when appropriate. Places outgoing calls as necessary.

Performs other related duties as required.

Knowledge, Skills, and Abilities:

* Ability to skillfully utilize Word and Excel

* Ability to plan, organize, implement, and administer record keeping systems and procedures

* Ability to multitask and meet performance goals and deadlines

Experience:

* Two years employment experience as an administrative assistant

* Communicate effectively both orally and in writing

Louisiana College is an Equal Opportunity Employer

Applicants should send an application (see link below) and resume, including the names and addresses of three references to Louisiana College HR Dept, 1140 College Drive, Box 381, Pineville, LA 71359 or e-mail information to .

LC staff application may be found at

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday

Work Location: One location