Administrative Assistant

**A RESUME AND COVER LETTER ARE REQUIRED TO APPLY FOR THIS POSITION**

Maryland Legal Aid (MLA) announces an immediate opening for a full-time Administrative Assistant position in the General Legal Services unit. This position will perform clerical and administrative functions in a law office. Duties include but are not limited to the following:

Duties and Responsibilities:

• Greets clients and visitors, answers multi-line phones, take messages, and provides referrals;
• Schedules appointments and maintains logs, calendars and other schedules for the unit office;
• Provides data entry for initial intake and transfer of cases and assists with opening and closing of cases;
• Maintains mail log, sorts, distributes, and scans incoming and outgoing mail;
• Provides administrative support, as needed, including typing legal documents and general correspondence and assists staff with formatting, printing, and scanning of documents and other information;
• Maintains, organizes, and updates legal forms, brochures, and other printed materials;
• Maintains office filing systems, including performing routine filing, file retrieval, and file purging;
• Maintains general upkeep of unit computers, printers, and copiers and keeps work area and lobby area neat;
• Provide temporary coverage for other administrative support positions as needed; and
• Performs general office duties, as assigned, and is willing to perform other functions within the scope of employment to assist in the efficient operation of the unit.

Qualifications:

A high school diploma or GED equivalent and experience working in an office setting. 3 to 5 years' experience in an office setting are required. Ability to type 50 wpm. Must be reliable and self-starting with excellent written and verbal communication skills. Knowledge of office procedures and office technology, including Microsoft Office, and willingness and ability to learn new software. A detail-oriented, multi-tasker with superior organizational and customer service skills and ability to handle high-volume workloads. Ability to produce grammatically correct documents in proper format.

EQUAL OPPORTUNITY EMPLOYER