HR Manager, Benefits, Payroll, & HRIS Administration

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Job description

Overview & Benefits:
Students are at the core of Bottom Line. Every day, we are energized by their drive, potential, and passion. We know that the success of our students will create a ripple effect in our communities.

Bottom Line is bridging the divide of educational inequity by providing a trusted advisor and the social capital necessary for our students to earn their bachelor's degree, build financial stability, and successfully launch thriving careers. We primarily focus on students of color who will be in the first generation of their family to earn a college degree, are from low-income backgrounds, and are academically prepared for college.

For more than two decades, Bottom Line has been fighting for educational equity by ensuring that the right to a quality college education is accessible to those whose potential and drive exceed their opportunity. For first-generation degree-aspiring students from low-income backgrounds who face systemic barriers, Bottom Line's advisors are a relentless ally who partner with them to find the right college, persist to a degree, and successfully launch a career.

As one of the first college support organizations to focus on college completion, Bottom Line now produces best-in-class college graduation rates that reduce the significant gap between first-generation students from low-income backgrounds and their wealthier peers. We operate regional programs in Massachusetts, New York City, and Chicago that collectively serve over 7,000 students.

When you join Bottom Line, you will find an organization that lives into its core values. We are committed to building strong, impactful relationships with our students, co-workers, schools, community partners, donors, and other supporters. We are engaging, responsive, caring, direct, honest, solutions-oriented, and we always follow through on our promises. We act with empathy and extend grace to ourselves and each other. We pursue ambitious goals, hold ourselves to high standards, make data-informed decisions, and orient to long-term success for our students and our organization. We operate with curiosity, evolve thoughtfully, take informed risks, and learn from successes, setbacks, and each other. Experts in our field, we are driven by our mission and motivated by the impact we're achieving.

At Bottom Line, we have a strong commitment to . We aim to attract diverse candidate pools who hold these same values, and are ready to help us along our journey toward greater equity and inclusion.

For more information about who we are, please review our and .

The HR Manager, Benefits, Payroll, and HRIS Administration ("HR Manager") partners with the Operations Team to implement a total comp strategy in line with short-term and long-term priorities. The HR Manager owns benefits administration, including all vendor relationships and all employee training/ communication related to benefits. The HR Manager partners with the Ops Team to manage the bi-weekly payroll process, annual compliance audits, regular reporting (to external parties). The HR Manager is ultimately responsible for ensuring that payroll, benefit audits, and reporting are completed accurately, on time, and in line with federal, state, and local law.

Exceptional Candidate Profile:

You are committed to educational equity, specifically supporting first-generation college students.

You are ready and willing to hit the ground running, while also learning new skills and competencies. You are looking for a growth opportunity.

You feel comfortable leveraging internal data, labor and compliance laws, and industry trends to drive decisions.

You manage multiple tasks and competing priorities with tact and a high attention to detail.

You are self-aware of the intersection of personal identity, power, and privilege. You are committed to diversity equity inclusion and belonging.

You are you looking for a flexible, remote opportunity.

If this sounds like you and you would like to learn more, we encourage you to apply.

How You Will Spend Your Time:

Managing strategy, implementation, and ongoing administration for full benefits package, including leaves of absence and time off policies

Serve as primary point of contact for all benefit and payroll vendors and third-party-administrators

Serve as primary source of information, as it pertains to benefits and payroll, for all BL employees

Lead Open Enrollment

Create and execute on plans to market all benefits in order to maximize usage and increase knowledge

Coordinate with HR Manager, Talent Acquisition to oversee onboarding process for all new hires

Coordinate with National Team members and Managers to oversee offboarding process

Fulfill required audits, reporting, and labor law compliance activities

Responsibilities:
Please read the full job description below.

Benefits Administration - 25%

Manage strategy, implementation, and ongoing administration for full suite of benefits offered to Bottom Line staff; this includes, but is not limited to:Communicate changes with vendors and participants (employees)

Update and approve changes within Web Benefits and Web Pay

Manage leaves of absence

Manage use of PTO, Sick Time, and other time off

Serve as member of Retirement Plan Committee

Serve as primary point of contact for benefit broker and benefit vendor relationships
Ensure timely (within 2 business days) response to emails and phone calls

Create and implement annual plans to market all benefits to all eligible employees in order to maximize usage and increase knowledge

Resolve benefit-related problems to ensure effective use of benefit plans and a positive employee experience; Act as liaison between employees and benefit providers, when needed

Conduct periodic review of benefits package - including leaves and time off - and make recommendations for strategic enhancements to COO and Head of HR

Manage the annual Open Enrollment process, including communications to employees

Communicate with terminating employees to ensure they understand options, including COBRA

Oversee third-party administration of COBRA benefits

Reconcile benefits statements and conduct monthly / quarterly benefit enrollment audits, in collaboration with Finance Team

Maintain accurate plan documents for all benefits and make them easily accessible to all stakeholder groups

HRIS Administration - 25%

Process all employee changes in a timely and accurate manner

Elevate any issues to the head of HR

Ensure prompt and thorough review of end-of-year payroll paperwork (including W2s and ACA reporting)

Support people managers in accurate time-keeping records and approvals; troubleshoot with managers and Paylocity as needed

Provide technical troubleshooting for all Paylocity platforms

Payroll - 10%

Manage bi-weekly payroll process, in collaboration with Finance, and with support from head of HR or COO as needed

Support data collection and storage for all compensation changes

With Ops Team, design and implement a state tax policy in line with legal guidelines and best practices in order to support the organization's hybrid work model

Setup / register the organization with relevant tax agencies

Ensure Paylocity has accurate and up-to-date information in order to file taxes

Support head of HR and COO in compensation analyses

Employee Communications & Education - 10%

Provide quality, timely customer service to all Regional and National staff

Respond to all employee emails and phone calls within 2 business days

Create and Lead benefits and HRIS trainings for all new hires and newly eligible employees

Co-lead Summer Onboarding annually, including but not limited to:
own and lead several specific training sessions

coordinate materials, including technology, training supplies, and print and electronic materials

communicating with hiring managers, facilitators, HR team, and participants

Off-Boarding - 10%

Facilitate the off-boarding process

Support terminating employee's manager

Ensure timely turnaround of each step of the process

Coordinate between National departments

Review process for off-boarding on a regular basis, make recommendations for improvements, and implement changes to the process

Support Exit Interview process, including data analysis thereof

Data & Compliance - 10%

Demonstrate ongoing understanding of Human Resources Policies/Employment law (federal, state, and local), and apply appropriately

Serve as one of the organization's HIPPA compliance officers

Maintain accurate, thorough, secure personnel files

Maintain and update job descriptions, in collaboration with the head of HR

Manage required benefit notices, employment law posters, and other required employee communication, with support from benefit vendors

Complete required audits and reporting that pertain to employment data, including but not limited to: EEO Report, 403b 5500 Form Audit, medical care coverage reporting, Workers Compensation Audit

Secondary (5%)

Respond to data requests timely and accurately

Manage additional projects that advance the HR department's strategic goals

Represent the Bottom Line brand in a positive light, and take actions to increase brand awareness throughout the community

Maintain a "students first" perspective, actively building connections with colleagues across functions to build understanding of each other's work, and more importantly..... click apply for full job details