Property Coordinator

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Job description

BioMed Realty, a Blackstone portfolio company, is the largest private provider of real estate solutions to the life science and technology industries. BioMed owns and operates high quality life science real estate comprising 13.6 million square feet concentrated in the leading innovation markets throughout the United States and United Kingdom, including Boston/Cambridge, San Francisco, San Diego, Seattle and Cambridge U.K. In addition, BioMed maintains a premier development platform with 2.8 million square feet of Class A properties in active construction to meet the growing demand of the life science industry.

We are seeking a Property Coordinator at our Boston, MA location who will assist the Property Management team with the financial and accounting activities associated with property management, maintenance and construction activities as well as providing clerical and administrative support on an as needed basis

Responsibilities

* Assist with overseeing and coordinating property management, maintenance, construction, financial and accounting related activities associated with commercial and lab tenants.
* Such duties will include, but not be limited to, purchase order generation, tracking, invoice coding, approvals, management of accounts payable and receivable for property level activity.
* Assist in preparing budgets, timelines and plans to meet property management requirements.
* Answer telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.
* Maintain knowledge of key clients and contacts. Set up and maintain files, materials, information, schedules and related data.
* Coordinate contractor work in common areas with all stakeholders including engineering, security, loading dock, etc.
* Manage and track COI's for tenants and vendors/contractors.
* Create work orders in Building Engines as needed for contractor escorts and tenant complaints such as hot/cold calls.
* Assist with notifying and coordinating Landlord's planned maintenance with tenants.
* Assist with preparing and distributing correspondence, packets, and related information related to property management, accounting and financial activities and operations. Assist with assembling and analyzing contract bids.
* Assist with progress and performance reports
* Run MRI contract status reports and process new vendor setups.
* Track ESG initiatives and statistics including waste diversion and utility consumption.
* Represent the company to outside agencies and organizations.
* Perform related duties as assigned by supervisor.
* Maintain compliance with all company policies and procedures.

Skills/Experience

* Minimum (2) two years' experience assisting with real estate/property management/accounting activities.
* Accounts Payable and receivable activity, purchasing invoice coding, etc. with additional clerical support responsibilities.
* Some technical school and/or college coursework, in real estate or property accounting a plus.
* BS/BA degree or an equivalent combination of education, training and additional experience is required, as well as an ease and facility of working with numbers.
* Computer proficiency with Word, Excel, Outlook and MRI experience a plus.
* Requires strong verbal and written communication skills and effective organizational and problem solving skills.
* Self-initiator with the ability to problem solve.
* Also requires the ability to maintain an approachable, friendly demeanor and work with competing priorities and demands.
* Must also be able to develop effective working relationships with staff, vendors, contractors, and tenants.
* Must be able to work with interdepartmental offices within the organization.
* Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities.
* Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, and technical information.
* Detail oriented with the ability to convey information orally and in writing in a clear and concise manner.

We require all new hires to be fully vaccinated for COVID-19 prior to their first date of employment unless they are eligible for an approved medical or religious exemption in accordance with the law.

BioMed Realty is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email .