1.0 FTE Elementary School Secretary - Cutler Elementary - Hamilton-Wenham Regional School District

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Job description

The Hamilton-Wenham Regional School District is searching for an experienced secretary that exhibits excellent judgment and strong communication skills to work in the Cutler Elementary School. Under the supervision of the Principal, the secretary performs administrative functions to ensure the efficient operations of the front office. Duties include monitoring and tracking of student attendance, greeting parents and visitors and responding to inquiries and questions, answering office phones and forwarding messages, responding to teacher and staff requests, preparing reports as requested, documenting student discipline issues, assisting with student registration, filing, and assisting teachers with office administrative functions.

Job Description
An Elementary Secretary shall carry out all school related activities as directed by the principal. The secretary shall facilitate the efficient running of the school office and foster good public relations. This position is accountable for performing routine office and reception duties. Care, organization, accuracy in detail, and requires individual judgment and personal pride and responsibility in the application and enforcement of school's rules/regulations, mission, vision, and guiding principles.

Job Duties and Responsibilities
•Interact with all members of the school community in a professional and positive manner.
•Performs secretarial work for school principal, including typing and preparing correspondence, handbooks, reports and evaluations. Performs routine tasks such as filing typing, faxing, copying and data entry.
•Prepare teacher/staff correspondence, field trip permission slips and other documents as needed.
•Assists with recording student attendance in Aspen or other appropriate software. Documents and corrects absences, late arrivals, dismissals and other related attendance issues. Generates attendance reports as required.
•Maintains staff and student databases, attendance records, and student cumulative folders.
•Processes student discipline letters including typing, mailing and filing. Maintains discipline log and detention report.
•Answers phone and responds to questions from parents, students and other District personnel. Greets visitors and responds to questions, concerns, etc. Forwards messages and property to students from parents.
•Maintains school security by screening visitors and monitoring the front door
•Prepares and tracks purchase orders, and maintains account balances.
•Maintains school business ledger of all accounts.
•Maintains and assists staff with supply orders for school equipment and basic office equipment.
•Coordinates with other personnel to arrange for emergency substitute teachers.
•Compiles list of potential substitutes, volunteers and tutors.
•Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Details
FTE: Full time, 12-month position
Bargaining Unit: Office Personnel

• Position Type:Full-time
• Positions Available:1

Job Category :Support Staff > Secretary
Employer Description

The HAMILTON-WENHAM REGIONAL SCHOOL DISTRICT is located in the Commonwealth of Massachusetts on the North Shore of Boston, MA. There are five schools which are located in the towns of Hamilton and Wenham, MA, with a total enrollment of 1954 students.

The Mission of the HWRSD is to educate our children to become young adults who are of good character and demonstrate mastery of the knowledge and skills needed to be successful members of our global economy and engaged citizens of the 21st Century.

Vision Statement for the HWRSD for 2
Through the development of an integrated, data-responsive system of curriculum, instruction, assessment and professional development, the Hamilton-Wenham Regional School District will be a world-class learning organization that graduates students who are well-prepared to meet the post-secondary challenges of the 21st Century economy and are engaged members of our global society.

Motto of the HWRSD:
Knowledge • Respect • Responsibility • Excellence

HWRSD Statement of Core Beliefs

-We believe in high standards for all students.
-We believe successful members of our global economy and engaged citizens of the 21st Century are effective communicators, collaborative, critical thinkers, and problem-solvers.
-We believe engaged citizens of the 21st Century demonstrate respect for themselves, other people and their cultures, and our environment.
-We believe in our shared responsibility to develop the whole child, including academic abilities and physical and emotional well-being.
-We believe students can demonstrate success in a variety of ways.
-We believe all students learn resilience and confidence through learning in an environment that provides a balance of support and challenge.
-We believe learning is a lifelong pursuit that neither begins nor ends with one's formal education.
-We believe education is the key to continuing the democratic ideals of our Nation.

Hamilton-Wenham Regional High School - A Passion for Learning
The Hamilton-Wenham Regional School community strives to create a passion for learning in a reflective environment that promotes respect, individuality, and quality achievement.
By working to reach their greatest potential, Hamilton-Wenham students will L.E.A.R.N. to:
-Live as Lifelong Learners locate and utilize opportunities for learning beyond the school walls make informed decisions set and pursue goals prepare for future learning and/or career paths
-Express Themselves Effectively speak and write proficiently and effectively express ideas creatively using a variety of formats
-Acquire Essential Knowledge and Skills be critical and creative researchers, thinkers, and solution-makers access, comprehend, and evaluate information from a variety of sources and subjects analyze, interpret, and deliver information using a variety of media
-Respect Themselves and Others assume responsibility for making healthy choices demonstrate awareness and respect for others in a diverse world exhibit honesty, integrity, and personal responsibility
-Navigate within a Variety of Communities work with others to accomplish a common goal contribute actively to the commonwealth of the community develop an understanding of the rights and responsibilities of living in a democracy participate as active citizens

Miles River Middle School
The Miles River Middle School is a comprehensive middle school that serves grades six through eight with a rigorous academic program focused on the areas of Mathematics, English, Social Studies, Science, and Foreign Language. At Miles River, we work to meet the needs of all of our students through the professional culture of our faculty, by working in partnership with our families, and by incorporating principles of learning that are focused on developing ongoing and meaningful relationships with our students. Miles River Middle School supports and enhances a student-centered environment where each student can and will learn to be a productive citizen. We envision a school community where all members - students, staff, and families are continual learners.

The Buker Elementary School, Cutler Elementary School and Winthrop Elementary School
The three Elementary schools located in the Hamilton-Wenham Regional School District services grades K-5. Each school supports and enhances a student-centered environment where each student can and will learn to be a productive citizen. We envision a school community where all members - students, staff, and parents are continual learners.

Equal Opportunity Employer
Hamilton-Wenham Regional School District does not discriminate in its programs, activities or employment practices based on race, color, national origin, age, religion, gender, gender identity, sexual orientation or disability. Learn more about us...

Location Description

The Cutler School is one of three elementary schools serving the Hamilton-Wenham Regional School District. We service students from both the towns of Hamilton and Wenham. The Cutler School has an enrollment of approximately 305 students in K-5. The school contains 17 classrooms, a gymnasium for physical education, an all-purpose room for lunch & assemblies, music room, art room, technology center, and a library. There is a minimum of 3 acres which are divided into play areas of Primary and Intermediate level.

A Message from the Principal~

The Cutler School supports and enhances a student-centered environment where each student can and will learn to be a productive citizen. We envision a school community where all members - students, staff, and parents are continual learners. A student-centered environment means that the focus is on the student's experience in the school community. The student actively participates and engages in a variety of learning experiences. The school community supports the student as he/she explores, studies, experiments, discusses, debates, and wrestles with new ideas and concepts. All members of the school community accept, believe in, and work together to fulfill the vision.

It is important to our school community that all individuals and ideas be accepted and valued..... click apply for full job details