Administrative Assistant

Job description

Mallory Hoggard Interiors is looking to add an Administrative Assistant to their team. Someone who is organize, detailed and diligent with follow up. We are a small but mighty business that is growing in the interior design industry. Although this is not an interior designer position it is important to learn the industry and it's inner workings. Experience in the field is a plus.

RESPONSIBILITIES

- Check PO and Acknowledgements for payment and accuracy.

- Provide bi-weekly order updates to clients.

- Update Mallory weekly or all order statuses.

- Pay bills and invoices and input into Quickbooks.

- Input expenses, Invoices and Purchase Orders.

- Construct client invoices by converting our pricing to retail.

- Oftentimes this will be immediately after an in-studio appointment.

- Manage studio calendar

- Respond to new client inquiries and schedule discovery calls.

- Quickbooks experience is a plus.

- Some studio organization and maintenance.

- File claims (damaged goods/mistakes) with vendors and follow through to completion.

- Order samples as needed.

- Update account information as needed.

Job Types: Full-time, Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location