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Human Resources Assistant II

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Mindlance

2021-12-03 08:51:08

Job location Ballwin, Missouri, United States

Job type: fulltime

Job industry: HR / Recruitment

Job description

Job Description

Administrative Support for the Executive Team
• Assist with coordination of meetings and reservations
• Maintain site/division distribution lists
• Maintain division organizational charts
• Assist with coordinating site visits/visitors
• Catering/Foodservice
• Administrative activities (copies, filing, phone calls, etc)
• Other Miscellaneous Support, as needed

Ellisville Site Support - Main POC for Office
• Order supplies and equipment
• Manage for Building Services (security, cleaning, vending, supplies, vehicle, etc.).
o Contact for the cleaning services
o POC for security matters
• Mail - sort and distribution
• Invoice payment for site services & create purchase order requests
• Cardinal/Blues Tickets
• Maintenance orders for machines
• Site/Division Communications (Announcements, TV Monitor updates, newsletters, Bulletin boards, Phone Directory)
• Provide support Ellisville Site Engagement activities (i.e. Beast Mode, Wellness, BGB, iERGs)
• Site Notary support, if possible

Administrative Support for EHS -COVID - tracking, preparedness, communication
• Administrative assistance for MESH
• Security and contractor documents
• Security and Contractor Safety
• Visitor kiosk
• Employee Badges and Key Control

HR Administrative Support
• New Hire Onboarding (badges, distribution lists, name plates, eSafety, etc.)
• Service and Birthday Awards (coin wall, cakes, candy, etc)
• Birth/Death/Illness/Retirement Acknowledgements
• Hourly Staffing - Track all staffing - focus on temps
• Assist with interviewing events - and candidate tracking
• Set up HR Surveys
• Coordination of calendar for safety glasses vendor and IBM
• Provide support where needed and other duties as assigned.

Qualifications
• 2+ years of experience supporting executive management and interfacing with all levels in the organization structure
• 2+ years of experience and working knowledge of HR policies/procedures
• Excellent ability to multi-task, display positive attitude and a high energy level
• Excellent interpersonal, written and communication skills
• Highly organized, ability to prioritize workload and take ownership of responsibilities
• Highly proficient with Microsoft Office Suite and the Internet for file management, and other day-to-day tasks.
• Strong presentation skills with ability to welcome employees and make strong first impression

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