Administrative Assistant

Job description

Are you looking for a place to make a difference in the community? AdHoc Group Against Crime is a nonprofit that supports those in our community impacted by violence. We are looking for an organized and self-motivated Administrative Assistant who will be an essential part of our team by providing high-level administrative support for our office. The Administrative Assistant role will include working closely with our leadership team by handling clerical duties, overseeing financial processes, and organizational communication.

In order to be successful in this position, you should be detail-oriented, professional and have excellent written and verbal communication skills. An ideal candidate also has experience working successfully with diverse populations.

Office Administrator Responsibilities:

● Welcoming visitors and directing them to the relevant office/personnel. All staff are trained to

take basic intake information in case the relevant staff member is unavailable.

● Carrying out clerical duties such as answering phone calls, responding to emails, preparing

documents, distributing mail and deliveries, as well as maintaining postage and mailing lists.

● Providing assistance with event registration for AdHoc events, including annual fundraisers.

● Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget

tracking.

● Maintaining general office files, including job files, vendor files, and other files related to the

company's operations.

● Supporting the President and or Executive Director by performing basic HR functions such as disseminating information pertaining to organizational policies and procedures.

● Drafting Board meeting minutes and support documentation for monthly meetings.

● Update and manage AdHoc's website. Basic training will be provided.

● Purchasing office supplies, equipment, and furniture.

● Overseeing the maintenance of office facilities, and equipment.

● Performing other relevant duties when needed.

Administrative Assistant Requirements:

● Associates or Bachelor's degree in business, administration, or a related field. Preferred but not required.

● 4 or more years' office administration experience.

● Proficient in a variety of computer software applications including QuickBooks, Microsoft Office Suite (Word, Excel, Outlook, and Access) and Google Suite. Candidate must also be comfortable and willing to learn new computer database systems and online storage solutions.

● Comfortable handling confidential information.

● Multi-tasking and time-management skills, with the ability to prioritize tasks.

● Candidates shall have a general knowledge of accounting procedures and possess a strong

attention to detail.

● Experience planning events.

● Excellent written communication skills to assist with correspondence and serve as a

proofreader, inclusive of proper spelling and grammar.

● The successful candidate will be diplomatic in serving the needs of the organization, staff, and

clients.

● The successful candidate will be an energetic self-starter, who is highly organized, able to

prioritize and multi-task effectively, works with minimal supervision, and possesses a good sense

of humor, patience, and integrity.

● Strong interpersonal skills and ability to work with individuals of diverse racial, ethnic, economic, social and educational backgrounds.

●Able to lift up to 25 pounds is required to manage deliveries and maintain supply areas.

• Must have valid driver's license and reliable transportation
• Must be able to pass a criminal background check

AdHoc Group Against Crime places a high value on these thought patterns exhibited by its employees: flexibility; critical thinking; creativity/innovation; resiliency; accountability; leadership; social responsibility; altruism, integrity; and excellence in all work carried out on behalf of the agency mission to serve its constituents.

Hours: 10:00 am - 6:00 pm, Monday - Friday, some evening and weekends will be required.