Administrative Assistant II - Full Time - Immanuel Courtyard

The overall purpose of this job is to provide customer service and administrative support for management and staff in a community. The responsibilities of this job include providing clerical and administrative support to management, generating reports, keeping records, coordinating activities, supporting special projects, and maintaining a dependable and efficient workspace. Supports and lives out Immanuel's Mission and CHRIST Promises.

Key Areas

Key Responsibilities and Duties of the Job

Office Administration

• Completes administrative tasks for management and staff as needed .
• Uses computer to input information such as accounts payable/ receivable data.
• Enters records and accounting information such as dining charges.
• Generates and distributes documents (e.g., reports and letters) as needed.
• Sorts and forwards mail, interoffice notices, and other business related items.
• Provides backup support when needs arise (e.g., assisting the
  gift shop).

Office Maintenance

• Maintains office supply inventory by ordering, distributing, and storing supplies.
• Schedules housekeeping services as needed.
• Maintains a dependable and efficient workspace and surrounding office area.

Special Projects

• Supports special projects as determined by community/center needs and Executive Director/Center specifications.
• Coordinates or assists with activities for employees or residents at the direction of management.

Other

• Performs other duties as assigned or requested.
• May perform receptionist duties as needed.

Education-

• High School Diploma/GED is required.
• Associate Degree or college level Administrative/Secretarial courses preferred.

Experience-

• Two (2) years of direct administrative/secretarial or related experience is required.
• Equivalent years of education may substitute for experience requirement.

KSA- Knowledge Skills and Abilities-

• Knowledge of phone systems and phone etiquette.
• Skills in Microsoft Outlook, word, Excel, and Publisher.
• Skills in editing documents for proper punctuation and spelling.
• Skills in providing excellent customer service.
• Skills in professional written and verbal communication.
• Ability to pay attention to detail .
• Ability to prioritize, multitask, and to be organized.
• Ability to remain flexible as daily priorities change.
• Ability to work with all types of people in a professional and courteous manner.
• Ability to work with frequent interruptions.