Procurement Coordinator

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Job description

• Purpose of Job
  
  • Assist the Procurement Manager in all day to day duties as well as functions in multiple roles in the purchasing department at Methodist Health System. Provide management of team members performing transactional buying.
• Job Requirements
  
  • Education
    
    • Bachelor's Degree in Business or Supply Chain with 3-5 years' experience or 10 years' related comparable work experience.
  • Experience
    
    • In a Healthcare setting working with sophisticated materials management software systems. Including, procurement, product contract management, and financial planning & analysis experience.
    • Prior experience in automated procurement systems (EDI), Finance (AP), developing and managing Key Performance Indicators (KPI) preferred.
    • Must have reporting and analytic experience with strong Excel skills.
    • Strong project management and skills necessary to initiate and implement initiatives, system enhancements and system upgrades.
  • License/Certifications
    
    • Valid and current driver's license required.
  • Skills/Knowledge/Abilities
    
    • Able to work with cross-functional multi-disciplinary teams.
    • Skilled in developing and implementing recommendations for procurement optimization.
    • Knowledge of medical supply logistics.
    • Knowledge of contracts, purchasing, inventory control and supply.
    • Knowledge of basic accounting and financial principles.
    • Able to develop, plan and implement computer system projects.
    • Skilled in planning, delegation, time-management, and problem-solving.
    • Skilled in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
    • Strong verbal communication skills for positive interaction with staff and customers.
    • Able to read, write, and comprehend various written reports and documents.
• Physical Requirements
  
  • Weight Demands
    
    • Sedentary Work - Exerting up to 10 pounds of force. Sitting most of the time. Walking and Standing are required only occasionally.
  • Physical Activity
    
    • Not necessary for the position (0%):
      
      • Crawling
      • Crouching
    • Occasionally Performed (1%-33%):
      
      • Balancing
      • Climbing
      • Carrying
      • Fingering/Touching
      • Grasping
      • Kneeling
      • Lifting
      • Pulling/Pushing
      • Reaching
      • Repetitive Motions
      • Stooping/bending
      • Twisting
    • Frequently Performed (34%-66%):
      
      • Distinguish colors
      • Keyboarding/typing
      • Sitting
      • Standing
      • Walking
    • Constantly Performed (67%-100%):
      
      • Hearing
      • Seeing/Visual
      • Speaking/talking
  • Job Hazards
    
    • Not Related:
      
      • Chemical agents (Toxic, Corrosive, Flammable, Latex)
      • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)
      • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
      • Equipment/Machinery/Tools
      • Explosives (pressurized gas)
      • Electrical Shock/Static
      • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
      • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
      • Mechanical moving parts/vibrations
• Essential Job Functions
  
  • Essential Functions I
    
    
    • Duties and managing responsibilities:
      • Overseeing, training, coaching, counseling, mentoring, and evaluations, to ensure competent staff within the Procurement Department.
      • Assist in managing the daily operations of assigned areas within the Procurement Department and productivity of employees.
      • Prepares and maintains work schedules for assigned staff to ensure duties are covered on a daily basis. Ensures overtime is used appropriately. Adjusts to staffing shortages appropriately to get necessary work completed on shift.
      • Assist in documenting payroll, time and attendance variances accurately and manually entering data to ensure correct payroll is completed by established weekly deadlines.
    • Standardizes medical supply inventory through participation in the Value Analysis Team and utilizing GPO contracts to promote the utilization of these products throughout the Health System.
    • Assist in procuring medical supplies as directed by purchase request from end users by utilizing approved purchasing practices through approved vendors to ensure adequate materials are available for caregivers to provide for patients.
    • System Responsibilities:
      • Assist in overseeing the planning and operations of the procurement process and approves all ERP upgrades.
      • Coordinate and develop project plans for ERP system upgrades and enhancements, including creating timelines, identifying resources, budget limitations, and task as well as executing the project.
      • Continuously cross-collaborate with ERP support teams from finance, human resources and information technology to coordinate and address change, upgrades, system enhancements and the implementation of modules.
      • Completes daily ERP system maintenance for procurement by running reports, identifying errors, and correcting issues to ensure the ERP system is running accurately and efficiently.
      • Creates and maintains with the support of the ERP System Administrator ERP user security classifications for procurement by identifying potential users, authorizing security levels, and activating specific security clearances to ensure ERP users are able to use the ERP system to conduct Methodist Health System business.
    • Manages the online office supply ordering program for the Health System by conducting training for new users and troubleshooting any issues to ensure easy and efficient office supply purchasing by employees.
    • Is able to understand and operationalize the mission, vision, core values, Employee Standards of Behavior, and policies/procedures.
    • Performs other related duties as assigned by management.
  • Essential Functions II
    
    
    • Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.
    • Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.
    • Other duties as assigned.